Legal Practice Assistant

Cozen O'Connor; Atlanta (GA); On-site; USD 55,000 - 75,000; Full time

Job summary

Cozen O'Connor in Atlanta seeks a Legal Practice Assistant with strong litigation experience to support our Global Insurance, Subrogation & Recovery, and Business Litigation teams. This role requires exceptional transcription, document production, and multitasking in a fast-paced environment with meticulous attention to detail and strong communication with clients, carriers, attorneys, and staff.

The ideal candidate has at least five years in a legal support role, superb proofreading skills, and

Qualifications

• At least 5 years of experience as a practice assistant or related legal support role.
• Typing skills of 75+ w.p.m.
• Must possess strong organizational and communication skills, both verbal and written.
• Excellent proofreading skills.
• Must be detail-oriented and able to multitask.
• Strong document processing and project management skills.
• Proficient in advanced levels of Microsoft Outlook, Excel, PowerPoint, Word and the use and application of Styles, Redlining, and Adobe Pro.
• Must be familiar with setting up and processing Tables of Contents and Tables of Authorities.
• Must be able to operate the Firm's software applications on an advanced level within a reasonable period of time
• Outstanding written and verbal communications and able to interact professionally with clients, attorneys, and staff.
• Experience with document management program (iManage preferred).

Responsibilities

• Prepare/transcribe legal correspondence, pleadings, memos, reports, and forms.
• Prepare and process subrogation files, including demand letters, legal documents, and correspondence.
• Type, redline, format, proofread, and edit various documents, charts, and tables.
• Organize, prepare, and maintain accurate client and office files in electronic and paper filing systems.
• Communicate with insureds, third-party carriers, attorneys, and internal departments.
• Track deadlines, court dates, and statutes of limitations.
• Assist in preparing documentation for arbitration, litigation, or settlement.
• Input and update data in claims management systems.
• Perform general administrative duties such as filing, scanning, and scheduling.
• Type, transcribe and revise all communications and legal documents, charts and tables.
• Draft, create and update various attorney documents such as docket sheets, case file logs and client budgets.
• Process attorney weekly time summaries, expense reports, check requests and travel arrangements.
• Prepare and submit new client and/or new matter forms and sub-files.
• Coordinate and calendar meetings, hearings, depositions, arbitrations, mediations, and client tasks per firm guidelines.
• Proofread all work for content and context.

Skills

Typing 75+ wpm

Organizational skills

Communication

Proofreading

Multitasking

Document processing

Project management

Attention to detail

Team collaboration

Reading comprehension

Tools

Microsoft Outlook

Excel

PowerPoint

Word

Styles

Redlining

Adobe Pro

iManage

Job description

Job Description Cozen O'Connor has an excellent opportunity for a Legal Practice Assistant with strong litigation experience to join our Atlanta office. This position plays a crucial role in providing primary support to litigators in our Global Insurance, Subrogation & Recovery, and Business Litigation practices. The ideal candidate will have strong administrative skills, a working knowledge of insurance and legal processes, and the ability to manage multiple priorities in a fast-paced environment. The position requires excellent communication and organizational skills, and the ability to multitask under time constraints with exceptional attention to detail. This role also requires exceptional transcription and document production skills, as a significant portion of the position involves preparing legal documents from extensive attorney dictation. Candidates should be comfortable managing a high volume of dictated work while maintaining accuracy and attention to detail.

Responsibilities

• Prepare/transcribe legal correspondence, pleadings, memos, reports, and forms from Big Hand or other media.
• Prepare and process subrogation files, including demand letters, legal documents, and correspondence.
• Type, redline, format, proofread, and edit various documents, charts, and tables, including correspondence, pleadings, memoranda, agreements, motions, and other legal documents.
• Organize, prepare, and maintain accurate client and office files in both electronic and paper filing systems, including records of claims, recoveries, and legal proceedings.
• Communicate with insureds, third-party carriers, attorneys, and internal departments.
• Track deadlines, court dates, and statutes of limitations.
• Assist in preparing documentation for arbitration, litigation, or settlement.
• Input and update data in claims management systems.
• Perform general administrative duties such as filing, scanning, and scheduling.
• Type, transcribe and revise all communications and legal documents, charts and tables.
• Draft, create and update various attorney documents such as docket sheets, case file logs and client required budgets, pleadings and/or discovery.
• Process attorney weekly time summaries, expense reports, check requests and travel arrangements.
• Prepare and submit new client and/or new matter forms and sub-files.
• Coordinate and calendar all pertinent meetings, including but not limited to client meetings, hearings, depositions, arbitrations, mediations, court reporters, conference calls and client tasks per firm guidelines.
• Proofread all work for both content and context.

Qualifications

• At least 5 years of experience as a practice assistant or related legal support role.
• Typing skills of 75+ w.p.m.
• Must possess strong organizational and communication skills, both verbal and written.
• Excellent proofreading skills.
• Must be detail-oriented and able to multitask.
• Strong document processing and project management skills.
• Proficient in advanced levels of Microsoft Outlook, Excel, PowerPoint, Word and the use and application of Styles, Redlining, and Adobe Pro.
• Must be familiar with setting up and processing Tables of Contents and Tables of Authorities.
• Must be able to operate the Firm's software applications on an advanced level within a reasonable period of time, and possess excellent reading comprehension and proofreading skills.
• Outstanding written and verbal communications and able to professionally interact with clients, attorneys, and staff.
• Experience in working collaboratively and applying individual commitment to a group or team environment in the spirit of cooperation to successfully complete tasks efficiently and quickly.
• Experience with document management program (iManage preferred).

About Us

Known for its commitment to action and tangible results, Cozen O'Connor has rapidly grown to become one of North America's fastest-growing law firms. Offering full-service expertise in litigation, business law, and government relations, the firm serves a diverse clientele, including global Fortune 500 companies, growing middle-market firms, startups, and high-profile individuals. Established in 1970, Cozen O'Connor has more than 1,000 attorneys who help clients manage risk and make better business decisions. The firm counsels clients on their most sophisticated legal matters in all areas of the law, including litigation, corporate, and regulatory law. Representing a broad array of leading global corporations and middle market companies, Cozen O'Connor services its clients' needs through 35 offices across two continents. The firm is consistently ranked among the top 100 law firms in America and has received recognition from prestigious legal and business organizations such as Chambers & Partners, The American Lawyer, The Legal 500, and Best Lawyers. Cozen O'Connor is dedicated to excellence and strives to achieve the right results for its clients, no matter how complex or critical the legal challenges may be.

Cozen O'Connor is committed to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a breadth of perspectives and experience is necessary to provide the highest quality legal service. Cozen O'Connor actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized. Cozen O'Connor is an Equal Opportunity Employer, including disabled and veterans.