Practice Assistant

Ogletree Deakins; Fresno (CA); Remote; USD 60,000 - 136,000; Full time

Benefits offered by this job

Paid Time Off

401(k) matching

Health and Life Insurance

Dental & Vision

Job summary

Ogletree Deakins is seeking an experienced Legal Practice Assistant for its Client Team Counsel program. This remote role requires residency in a Pacific Time Zone state with a firm office, and involves supporting attorneys and paralegals with complex document preparation, calendars, travel, and client communications.

Qualified applicants will have 4+ years as a practice assistant or legal secretary, strong proofreading, excellent grammar, and proficient MS Office; California filing experience

Qualifications

• 4+ years of experience as a practice assistant or legal secretary
• Experience with California processes and filings preferred
• Excellent grammar, proofreading and attention to detail
• Strong organizational and calendaring skills
• Proactive, able to work in a team environment and meet deadlines

Responsibilities

• Prepare and draft routine letters and complex legal documents
• Maintain attorneys' calendars and travel arrangements
• Manage paper and electronic files per policy
• Prepare time entries and expense reports
• Provide general administrative support and client communication
• Mentor new staff and assist with piloting new software (as needed)

Skills

Typing 70 wpm

MS Office proficient

Communication skills

Time management

Team collaboration

Tools

Document management systems

e-filing

Time entry systems

Database software

Job description

Position Summary

Our newly developed Client Team Counsel program has the opportunity for an experienced Legal Practice Assistant to join the Firm’s expanding program. This position will be remote, but the successful candidate must reside in a state in Pacific Time Zone where we have a physical office. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned.

This position may be remote, but the successful candidate must reside in a state where we have a physical office.

We will consider qualified applicants with criminal histories in the manner consistent with Los Angeles Fair Chance Initiative for Hiring.

Qualified applicants with arrest and conviction records will be considered for the position in accordance with Fair Chance Ordinance.

Essential Functions

• Preparing Documents: Using word processing and document management software, the Practice Assistant 2 prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.
• Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
• Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.
• Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests.
• General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.
• The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:
  • Assist with mentoring new staff
  • Assist with piloting new software

Requirements

• 4+ years of experience as a practice assistant or legal secretary
• Experience with California processes and filings required
• Knowledge of legal terminology, legal documents and legal processes
• Accurate typing of at least 70 words per minute
• Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software
• Excellent communication skills, written and verbal
• Understanding of correct grammar, spelling and punctuation
• Strong proofreading skills
• Superior organizational skills including filing, calendaring, and proofreading
• Time management skills and ability to work independently as well as with a team

Please note, we are not working with outside recruiters for this position.

Wage Transparency

• California: Pay range $60,010 and $135,850
• Colorado: Pay range $61,370 and $119,350
• Connecticut: Payrange $67,065 and $124,850
• Illinois: Pay range $61,370 and $119,350
• Jersey City, New Jersey: Pay range$67,065 and $124,850
• Nevada: Pay range $56,270 and $103,180
• Maryland: Pay range $60,010 and $119,350
• Massachusetts: Pay range$67,065 and $124,850
• Minnesota: Pay range $60,010 and $110,000
• New Jersey: Pay range $67,065 and $124,850
• New York City, New York: Pay range$72,165 and $135,850
• New York State: Pay range $54,230 and $135,850
• Ohio: Pay range$54,230 and $99,330
• Rhode Island: Pay range $61,370 and $119,350
• Washington, D.C.: Pay range $67,065 and $124,850
• Washington (State): Pay range $67,065 and $124,850

Benefits

• Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.

Contact Information

If you have questions, please e-mail Libby Naikelis at [e-mail] with "Practice Assistant - Client Team Counsel" in the subject line.

Please note, applications submitted via e-mail will not be considered.

Firm Overview

Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms® has named Ogletree Deakins a “Law Firm of the Year” for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its “Law Firm of the Year” in the Litigation – Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.

We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.

Equal Opportunity Employer.