Legal Assistant

Andvaris Inc; Philadelphia (Philadelphia County); On-site; USD 45,000 - 75,000; Full time

Job summary

Andvaris Inc seeks a legal assistant to provide administrative and secretarial support for multiple attorneys in its Philadelphia office. The role includes transcription, document editing, and time-entry, with strong emphasis on accuracy and discretion.

Experience with e-Filing across multiple states and ability to manage schedules is preferred; occasional overtime may be required. This position reports to the Legal Operations Supervisor.

Qualifications

• 3–5 years' experience as a legal secretary or legal assistant.
• Strong written and oral English.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and document comparison software.
• Typing speed of at least 60 wpm.
• Ability to prioritize and meet deadlines.
• Maintain confidentiality and discretion.

Responsibilities

• Communicates effectively with clients and staff.
• Manages attorney calendars; coordinates meetings and travel.
• Prepares and handles e-Filing for various courts (multi-state experience preferred).
• Creates and transcribes legal documents, correspondence, contracts or briefs.
• Proofreads and edits prepared documents for accuracy.
• Enters and closes time per the attorney's preference.
• Edits client bills with the Financial Services Department.
• Keeps attorneys and supervisor informed about assignments, workflow and attendance.
• Provides general administrative support, including greeting clients and guests.
• Performs other tasks as required.

Skills

Communication

Typing 60 wpm

Multitasking

Attention to detail

Discretion

Education

High school diploma or equivalent

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

The legal assistant furnishes administrative and secretarial support for multiple attorneys. Although legal assistants are assigned to specific attorneys, they may occasionally be called upon to provide support to other attorneys as needed. Legal assistants are expected to serve as a resource to the firm as a whole, rather than exclusive support for

their assigned attorneys. Legal assistants are expected to perform transcription of legal documents, correspondence, contracts, or briefs. The legal assistant will also be responsible for reviewing and editing prepared documents for accuracy. This position reports to the Legal Operations Supervisor.

ESSENTIAL FUNCTIONS:

• Communicates effectively with clients and other external and internal administrative personnel.
• Manages schedules and maintains attorney calendars; coordinates and organizes meetings and travel.
• Understands and prepares and handles e-Filing for various courts (multi-state experience preferred) as warranted.
• Creates and transcribes legal documents, correspondence, contracts or briefs.
• Proofreads and edits prepared documents for accuracy.
• Enters and closes time per the attorney's preference.
• Edits client bills and manages process along with representative from Financial Services Department.
• Maintains open communication with attorneys and supervisor regarding assignments, workflow and attendance.
• Provides general administrative support as needed, including greeting clients and guests.
• Performs other tasks as required.

OTHER FUNCTIONS:

• Understands the practice area(s) in which support is provided.
• Maintains open communication with supervisor regarding assignments, workflow and

REQUIRED EXPERIENCE, LICENSES, CERTIFICATIONS, ABILITIES, OR KNOWLEDGE:

• A minimum of three to five years' experience as a legal secretary or legal assistant.
• Ability to communicate clearly, both orally and in writing.
• High level of proficiency in Microsoft Office applications including MS Word, Excel, PowerPoint, and Outlook, as well as experience in working with styles and document comparison software.
• Keyboarding speed at least 60 words per minute.
• Ability to prioritize and organize multiple tasks and meet deadlines.
• Attention to detail and problem-solving ability.
• Ability to operate effectively under pressure.
• Understanding of legal terminology.
• Ability to deal discreetly with confidential information.

EDUCATIONAL REQUIREMENTS:

High school degree or equivalent.

WORKING CONDITIONS AND SAFETY HAZARDS:

Occasional overtime work may be required throughout the year.