Legal Practice Admin Assistant - Hybrid & AI Tools

McGuireWoods LLP; Pittsburgh (Allegheny County); Hybrid; USD 52,000 - 68,000; Full time

Job summary

McGuireWoods LLP in Pittsburgh, PA seeks a Practice Administrative Assistant to support the office’s eight Practice Assistants and assist attorneys, paralegals, and staff with a broad range of administrative tasks.

The ideal candidate will have strong organizational skills, take initiative, and bring administrative experience, preferably in a legal environment. The role offers hybrid remote options and opportunities to work with innovative AI tools.

Qualifications

• Two or more years of office administrative experience, legal experience preferred.
• Proficiency with Microsoft Office and Adobe Acrobat; quick to learn new tools.
• Experience with document management systems (iManage) preferred.
• Experience with time entry (InTapp) and expense software (ChromeRiver) preferred.
• Strong organizational, time management, multitasking, and teamwork.

Responsibilities

• Perform day-to-day administrative tasks to support the Practice Assistant team.
• Prepare materials for overnight/mail service, deliveries, and courthouse filings.
• Process payment of case-related invoices and attorney expense reports via Chrome River.
• Enter attorneys’ time into the firm's time management system as requested.
• Coordinate and calendar internal and/or external meetings for attorneys using Microsoft Outlook.
• Prepare, edit, format, and manage documents using Microsoft Word and Adobe Acrobat.
• Compile, organize, and maintain physical and digital case files in accordance with firm standards.
• Perform other administrative tasks and special projects as assigned.

Skills

Office administration

Legal administrative experience

Microsoft Office Suite

Adobe Acrobat

InTapp time entry

Tools

iManage

ChromeRiver

InTapp

Outlook

Job description

McGuireWoods LLP in Pittsburgh, PA seeks a Practice Administrative Assistant to support the office’s eight Practice Assistants and assist attorneys, paralegals, and staff with a broad range of administrative tasks.

The ideal candidate will have strong organizational skills, take initiative, and bring administrative experience, preferably in a legal environment. The role offers hybrid remote options and opportunities to work with innovative AI tools.