Legal Practice Assistant

McGuireWoods LLP; Baltimore (MD); On-site; USD 45,000 - 65,000; Full time

Job summary

McGuireWoods LLP is looking for a Legal Practice Assistant in our Baltimore office. This role encompasses supporting attorneys with legal and administrative tasks including time entry, document management, and travel arrangements.

The ideal candidate will have over 3 years of law firm experience, possess strong organizational skills, and be proficient in Microsoft Office. This position provides an opportunity to work with innovative legal technology to enhance workflow.

Qualifications

• Must have 3+ years of law firm experience.
• Strong interpersonal skills and professional demeanor under pressure.
• Technical proficiency with Microsoft Office applications.

Responsibilities

• Manage document revisions, agreements, and legal documents.
• Prepare and format legal documents and correspondence.
• Organize and maintain case files and prepare them for closing.

Skills

Law firm experience

Interpersonal skills

Microsoft Office proficiency

Planning and organizational skills

Ability to manage multiple tasks

Job description

Overview

McGuireWoods LLP has an opening for a Legal Practice Assistant in our Baltimore office. The role supports attorneys with legal and administrative tasks such as time entry/billing, calendaring, travel arrangements, opening and closing of files, meeting/conference scheduling, document management, e‑filing in state and federal courts, and special projects.

Responsibilities

• Manage document revisions, agreements and other filing/legal documents.
• Coordinate mailings, deliveries, copy jobs, and court (paper and electronic) filings where appropriate.
• Prepare, edit and format legal document shells and correspondence.
• Transaction practices: prepare closing documents, signature pages, and binders.
• Litigation practices: assemble exhibits and hearing binders; prepare document productions; schedule depositions.
• Organize and maintain case files, retrieve case files, and prepare files for closing in accordance with Records Department procedures.
• Make travel arrangements as required.
• Enter attorneys’ time into the time management system accurately and as needed; verify client/matter numbers and practice codes.
• Manage attorney calendars, email traffic, phone calls, and mail.

Qualifications

• Must have 3+ years of law firm experience.
• Strong interpersonal skills and professional demeanor with the ability to work under pressure and in a detailed, deadline‑driven environment.
• Technical proficiency with Microsoft Office applications, strong word processing ability, and strong proof‑reading skills desired.
• Excellent planning and organizational skills.
• Ability to work under pressure and handle multiple tasks simultaneously.
• Possess a high degree of flexibility and ability to adapt to changing needs.
• Willingness and desire to work with innovative technology platforms – employees also have access to Harvey, a legal‑specific AI tool that reduces time spent on routine tasks, allowing you to focus on more meaningful, high‑impact work.