Law Firm Administrator

Leoforce; Rockville (MD); On-site; USD 145,000 - 195,000; Full time

Benefits offered by this job

Competitive compensation

Performance bonus

Comprehensive medical benefits

401(k)

Paid time off & holidays

Free parking

Direct partnership with leadership

Career growth

Job summary

Leoforce, a Montgomery County-based law firm, seeks an experienced Law Firm Administrator to oversee daily operations and serve as the operations partner to the Executive Committee and shareholders.

The role focuses on HR, recruiting, policy deployment, budgeting, vendor management, and firm-wide process improvements to sustain a high-performance, professional culture.

Qualifications

• Bachelor's degree in business, HR, management or related field required.
• SHRM-CP or SHRM-SCP certification strongly preferred.
• Minimum 7+ years of law firm administration or legal operations experience.
• Experience managing operations within a law firm.
• Strong background in HR, employee relations, recruiting and performance management.

Responsibilities

• Oversee the firm's day-to-day administrative and operational functions.
• Serve as the primary operational partner to the Executive Committee and Shareholders.
• Lead hiring efforts for administrative and legal support staff.
• Improve recruiting processes and hiring decisions.
• Develop and implement operational policies, procedures, and best practices.
• Supervise administrative personnel including office staff.
• Oversee administrative financial operations with billing/bookkeeping.

Skills

HR management

Recruiting

Performance management

Leadership

Policy implementation

Budgeting

Vendor management

Organizational skills

Education

Bachelor's Degree in Business/HR/Management

SHRM-CP or SHRM-SCP certification

Job description

Law Firm Administrator

Experience: Entry Level
Salary: $145,000 - $195,000 per year

Key Responsibilities & Duties

• Oversee the firm's day-to-day administrative and operational functions.
• Serve as the primary operational partner to the Executive Committee and Shareholders.
• Manage Human Resources including recruiting, onboarding, employee relations, performance management, policy implementation, and benefits administration.
• Lead hiring efforts for administrative and legal support staff.
• Improve recruiting processes and hiring decisions.
• Develop and implement operational policies, procedures, and best practices.
• Supervise administrative personnel including office support staff.
• Partner with the firm's billing/bookkeeping department to oversee administrative financial operations.
• Oversee vendor relationships including IT, office services, equipment, telecommunications, insurance, and facilities.
• Coordinate with outsourced IT providers and serve as the firm's internal liaison.
• Manage office space, facilities, equipment, and purchasing.
• Assist leadership with strategic planning and firm initiatives.
• Prepare reports and operational recommendations for the Executive Committee.
• Improve workflow efficiency and administrative processes across the firm.
• Ensure compliance with employment laws and HR best practices.
• Support shareholder meetings and Executive Committee initiatives.
• Foster a positive, collaborative office culture while maintaining accountability and professionalism.

Qualifications

• Bachelor's Degree required (Business, Human Resources, Management, or related field preferred).
• SHRM-CP or SHRM-SCP certification strongly preferred.
• Minimum 7+ years of law firm administration or legal operations experience.
• Previous experience managing operations within a law firm.
• Strong background in Human Resources, employee relations, recruiting, and performance management.
• Experience supervising administrative professionals.
• Experience overseeing law firm operations and office management.
• Familiarity with legal billing, accounting processes, and budgeting.
• Experience managing outside vendors including IT providers.
• Strong understanding of employment law and HR compliance.
• Proven ability to exercise sound judgment and make independent decisions.
• Experience working directly with attorneys, partners, and executive leadership.
• Strong organizational, leadership, communication, and problem-solving skills.
• Ability to balance strategic initiatives with day-to-day operational responsibilities.

A bit about us

Founded more than 40 years ago and based in Montgomery County, Maryland, we are a well-established boutique law firm serving businesses, entrepreneurs, and individuals throughout the Washington, DC metropolitan area. We pride ourselves on delivering sophisticated legal counsel while maintaining a collaborative, entrepreneurial culture where every team member plays an important role in the firm's continued success. Our leadership values professionalism, accountability, innovation, and exceptional client service, and we're seeking an experienced administrator who can help elevate the firm's operations as we continue to grow.

Why join us

• Competitive Compensation (DOE)
• Performance Bonus Opportunity
• Comprehensive Medical Benefits
• 401(k)
• Paid Time Off & Paid Holidays
• Free Parking
• Stable, Well-Respected Law Firm
• Direct Partnership with Executive Committee and Firm Leadership
• Opportunity to Modernize and Improve Firm Operations
• Highly Visible Leadership Position
• Collaborative, Team-Oriented Culture
• Long-Term Career Growth