Legal Operations Coordinator

Frontline Source Group - Nationwide Staffing & Executive Search; Houston (TX); Hybrid; USD 63,000 - 77,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Short term disability

Long term disability

Life insurance

Identity protection services

Employer HSA contribution

401(k)

Paid time off

One work from home day per week

Job summary

Frontline Source Group - Nationwide Staffing & Executive Search in Houston, TX is seeking a Legal Operations Coordinator for a direct hire. The role supports the Director of Legal Operations and collaborates with legal support teams and firm leadership.

You will coordinate workflows, staffing, onboarding/offboarding, training, and reporting, while maintaining trackers and documentation. A strong law-firm background and excellent written/verbal communication are essential.

Qualifications

• 3+ years of law firm experience
• Experience beyond traditional attorney support into workflow coordination, staffing, operations, or leadership support
• Strong organizational and communication skills
• Proficiency with Microsoft Office Suite
• Experience with legal technology such as document management, case management, or billing systems
• Bachelor's degree preferred; associates considered with relevant experience

Responsibilities

• Coordinate and support daily workflows across the Legal Operations Department
• Assist with staffing coordination, workload distribution, coverage needs, and departmental process administration
• Maintain operational trackers, calendars, reporting tools, and departmental documentation
• Monitor workflow and escalat[ed] issues to the Director of Legal Operations
• Coordinate onboarding/offboarding logistics for legal support personnel
• Coordinate training schedules and ensure operational follow up items are completed
• Assist with PTO administration, scheduling, and coverage coordination
• Support departmental reporting and communication initiatives
• Assist with Legal Operations projects and process improvement initiatives
• Collaborate with legal support teams, Human Resources, firm leadership, and other departments
• Handle sensitive personnel and operational information with confidentiality
• Perform additional duties in support of the Legal Operations Department as needed

Skills

Organizational skills

Communication

Collaboration

Discretion

Prioritization

Education

Bachelor's degree preferred

Associate's degree or equivalent

High school diploma with 5+ years experience

Tools

Document management systems

Billing systems

Case management systems

Job description

Our client in Houston, Texas is seeking a Legal Operations Coordinator for a Direct Hire opportunity. This position will work primarily in office with one work from home day per week.

Client Profile

Our client is a well established law firm seeking an experienced Legal Operations Coordinator to support the day to day operational functions of its Legal Operations Department. This position will serve as an extension of the Director of Legal Operations and work closely with legal support teams and firm leadership. The ideal candidate will bring law firm experience, strong organizational skills, and the ability to coordinate workflows, staffing needs, processes, and administrative initiatives across the firm.

Legal Operations Coordinator Role

• Coordinate and support daily workflows across the Legal Operations Department
• Assist with staffing coordination, workload distribution, coverage needs, and departmental process administration
• Maintain operational trackers, calendars, reporting tools, and departmental documentation
• Monitor workflow and operational concerns and escalat issues appropriately to the Director of Legal Operations
• Coordinate onboarding and offboarding logistics for legal support personnel
• Coordinate training schedules and ensure operational follow up items are completed
• Assist with PTO administration, scheduling, and coverage coordination
• Support departmental reporting and communication initiatives
• Assist with Legal Operations projects and process improvement initiatives
• Collaborate with legal support teams, Human Resources, firm leadership, and other departments
• Handle sensitive personnel and operational information with a high degree of professionalism, discretion, and confidentiality
• Perform additional duties in support of the Legal Operations Department as needed

Legal Operations Coordinator Background Profile

• 3+ years of relevant law firm experience required
• Previous legal support experience strongly preferred
• Experience that extends beyond traditional attorney support into workflow coordination, staffing, operations, process administration, or support of firm leadership
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Experience coordinating across teams, departments, or office locations preferred
• Demonstrated ability to handle confidential and sensitive personnel information
• Excellent written and verbal communication skills
• Strong interpersonal skills with the ability to collaborate with employees at all levels of the firm
• Proficiency with Microsoft Office Suite
• Experience with legal technology such as document management, case management, or billing systems
• Bachelor's degree preferred
• Associate's degree or equivalent combination of education and relevant law firm experience considered
• High school diploma or equivalent may be considered with 5+ years of directly relevant law firm administrative experience

Features and Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Short term disability
• Long term disability
• Life insurance
• Critical illness and accident insurance
• Identity protection services
• Employer HSA contribution
• 401(k)
• Paid time off
• One work from home day per week

Compensation starts at $70,000 DOE