Legal Operations Coordinator

Frontline Source Group; Houston (TX); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Short-term Disability

Long-term Disability

Life Insurance

Identity Protection Services

HSA Contribution

401(k)

Paid Time Off

One WFH Day per Week

Job summary

Frontline Source Group in Houston, TX is seeking a Legal Operations Coordinator to support the day-to-day operations of the Legal Operations Department. The role will coordinate workflows, staffing needs, and process improvements, working closely with the Director of Legal Operations and firm leadership.

The ideal candidate brings 3+ years of law firm experience, strong organizational and communication skills, and proficiency with Microsoft Office and legal technology.

Qualifications

• 3+ years of relevant law firm experience required.
• Experience beyond traditional attorney support in workflow coordination, staffing, operations, or leadership support.
• Strong organizational skills with ability to manage multiple priorities.
• Excellent written and verbal communication and interpersonal skills.
• Proficiency with Microsoft Office Suite.
• Bachelor's degree preferred; associate's degree or equivalent considered.

Responsibilities

• Coordinate and support daily workflows across the Legal Operations Department.
• Assist with staffing coordination, workload distribution, coverage needs, and departmental process administration.
• Maintain operational trackers, calendars, reporting tools, and departmental documentation.
• Monitor workflow and escalate issues to the Director of Legal Operations.
• Coordinate onboarding and offboarding logistics for legal support personnel.
• Coordinate training schedules and ensure follow up on action items.
• Assist with PTO administration, scheduling, and coverage coordination.
• Support departmental reporting and communication initiatives.
• Assist with Legal Operations projects and process improvement initiatives.
• Collaborate with legal support teams, HR, firm leadership, and other departments.
• Handle sensitive personnel and operational information with professionalism and confidentiality.
• Perform additional duties in support of the Legal Operations Department as needed.

Skills

Law firm experience

Organizational skills

Workflow coordination

Staffing coordination

Communication skills

Discretion/confidentiality

Education

Bachelor's degree preferred

Associate's degree or equivalent

Tools

Microsoft Office

Document management systems

Case management systems

Billing systems

Job description

Legal Operations Coordinator Our client in Houston, Texas is seeking a Legal Operations Coordinator for a Direct Hire opportunity. This position will work primarily in office with one work from home day per week.

Client Profile Our client is a well established law firm seeking an experienced Legal Operations Coordinator to support the day to day operational functions of its Legal Operations Department. This position will serve as an extension of the Director of Legal Operations and work closely with legal support teams and firm leadership. The ideal candidate will bring law firm experience, strong organizational skills, and the ability to coordinate workflows, staffing needs, processes, and administrative initiatives across the firm.

Legal Operations Coordinator Role

• Coordinate and support daily workflows across the Legal Operations Department
• Assist with staffing coordination, workload distribution, coverage needs, and departmental process administration
• Maintain operational trackers, calendars, reporting tools, and departmental documentation
• Monitor workflow and operational concerns and elevate issues appropriately to the Director of Legal Operations
• Coordinate onboarding and offboarding logistics for legal support personnel
• Coordinate training schedules and ensure operational follow up items are completed
• Assist with PTO administration, scheduling, and coverage coordination
• Support departmental reporting and communication initiatives
• Assist with Legal Operations projects and process improvement initiatives
• Collaborate with legal support teams, Human Resources, firm leadership, and other departments
• Handle sensitive personnel and operational information with a high degree of professionalism, discretion, and confidentiality
• Perform additional duties in support of the Legal Operations Department as needed

Legal Operations Coordinator Background Profile:

• 3+ years of relevant law firm experience required
• Previous legal support experience strongly preferred
• Experience that extends beyond traditional attorney support into workflow coordination, staffing, operations, process administration, or support of firm leadership
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Experience coordinating across teams, departments, or office locations preferred
• Demonstrated ability to handle confidential and sensitive personnel information
• Excellent written and verbal communication skills
• Strong interpersonal skills with the ability to collaborate with employees at all levels of the firm
• Proficiency with Microsoft Office Suite
• Experience with legal technology such as document management, case management, or billing systems
• Bachelor's degree preferred
• Associate's degree or equivalent combination of education and relevant law firm experience considered
• High school diploma or equivalent may be considered with 5+ years of directly relevant law firm administrative experience

Features and Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Short term disability
• Long term disability
• Life insurance
• Critical illness and accident insurance
• Identity protection services
• Employer HSA contribution
• 401(k)
• Paid time off
• One work from home day per week