Legal Operations Assistant – Onsite Irvine, CA

Law Offices of Samer Habbas & Associates, P.C.; Irvine (CA); On-site; USD 33,000 - 34,000; Full time

Benefits offered by this job

Health & dental plan (60% paid)

Life, vision & pet insurance

Paid time off accruing from day one

401k with profit sharing

Job summary

The Law Offices of Samer Habbas & Associates, PC is seeking an Operations Assistant to join our Irvine, CA office. The role supports our Operations teams from case inception to settlement, with a focus on administrative tasks and process development.

Ideal candidates have an Associate degree, strong MS Office skills, and excellent communication, organizational abilities, and the capacity to handle shifting priorities in a legal operations context.

Qualifications

• Associate's degree in Operations or Business Administration.
• Proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Resourceful problem-solving with shifting priorities.
• Superb organizational skills with accuracy.
• Ability to work independently while taking direction.

Responsibilities

• Coordinate, schedule, and manage appointments, meetings, and calendars for Operations leaders and Reception teams.
• Develop and maintain a structured protocol and procedure guide for legal operations.
• Provide secondary or backup coverage for the reception desk as needed.
• Record, audit, and track detailed settlement information using spreadsheets to maintain accurate financial records.
• Oversee the ordering, tracking, recording, and depositing of settlement checks.
• Work closely with the accounting team to ensure proper documentation and tracking of settlements.
• Perform daily office tasks including data entry and digital file organization.

Skills

Administrative skills

Communication skills

Organizational skills

Independent worker

Education

Associate degree

Tools

Microsoft Office

Job description

The Law Offices of Samer Habbas & Associates, PC is seeking an Operations Assistant to join our Irvine, CA office. The role supports our Operations teams from case inception to settlement, with a focus on administrative tasks and process development.

Ideal candidates have an Associate degree, strong MS Office skills, and excellent communication, organizational abilities, and the capacity to handle shifting priorities in a legal operations context.