Operations Assistant

Law Offices of Samer Habbas & Associates, P.C.; Irvine (CA); On-site; USD 33,000 - 34,000; Full time

Benefits offered by this job

Health & dental plan (60% paid)

Life, vision & pet insurance

Paid time off accruing from day one

401k with profit sharing

Job summary

The Law Offices of Samer Habbas & Associates, PC is seeking an Operations Assistant to join our Irvine, CA office. The role supports our Operations teams from case inception to settlement, with a focus on administrative tasks and process development.

Ideal candidates have an Associate degree, strong MS Office skills, and excellent communication, organizational abilities, and the capacity to handle shifting priorities in a legal operations context.

Qualifications

• Associate's degree in Operations or Business Administration.
• Proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Resourceful problem-solving with shifting priorities.
• Superb organizational skills with accuracy.
• Ability to work independently while taking direction.

Responsibilities

• Coordinate, schedule, and manage appointments, meetings, and calendars for Operations leaders and Reception teams.
• Develop and maintain a structured protocol and procedure guide for legal operations.
• Provide secondary or backup coverage for the reception desk as needed.
• Record, audit, and track detailed settlement information using spreadsheets to maintain accurate financial records.
• Oversee the ordering, tracking, recording, and depositing of settlement checks.
• Work closely with the accounting team to ensure proper documentation and tracking of settlements.
• Perform daily office tasks including data entry and digital file organization.

Skills

Administrative skills

Communication skills

Organizational skills

Independent worker

Education

Associate degree

Tools

Microsoft Office

Job description

Founded by Samer Habbas in 2006, the Law Offices of Samer Habbas & Associates has been serving justice and representing clients all across Southern California. For over a decade, our firm has lived up to its mission to help save people from legal injustice. When our clients face unexpected, life-altering accidents, it is our objective to help them through this difficult time as they get their lives back on track. We work hard so our clients can rest easy and take the time they need to heal and recover. Throughout our years of operation, we have strived to deliver excellent client services with one-on-one communication, so that our clients are well informed and expertly represented.

Why work with us?

The Law Offices of Samer Habbas & Associates, PC embodies excellence in our craft. Over the years we have been ranked as a Best Law Firm by U.S. News Group, a proud member of the Million Dollar Advocates Forum, named to the National Trial Lawyers' Top 100, and an honored member of the National Academy of Personal Injury Attorneys. Working with us gives you the opportunity to work alongside and learn from some of the best Personal Injury Attorneys Southern California has to offer.

The Opportunity

We are seeking a skilled Operations Assistant to join our Team. This role directly supports our Operations teams by assisting with administrative functions from case inception to settlement. The ideal candidate possesses administrative experience with an interest in operations for Personal Injury and Employment law. This role is fully onsite in our Irvine, CA office.

Responsibilities

• Coordinate, schedule, and manage appointments, meetings, and calendars for Operations leaders and Reception teams.
• Assist in creating, developing and maintaining a structured protocol and procedure guide for legal operations.
• Provide secondary or backup coverage for the reception desk on an as-needed basis.
• Record, audit, and track detailed settlement information using appropriate spreadsheets to maintain accurate financial records.
• Oversee the ordering, tracking, recording, and depositing of settlement checks.
• Work closely with the accounting team to ensure proper documentation and accurate tracking of all settlements.
• Perform daily office tasks including accurate data entry, digital file organization, and information management.

Minimum Qualifications

• Associate's degree in Operations or Business Administration
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills
• Resourceful problem-solving capabilities with an ability to juggle shifting priorities
• Superb organizational skills with a sharp eye for accuracy
• Ability to work independently while remaining receptive to feedback and direction

Preferred Qualifications

• Previous administrative assistant or similar experience
• Pay beginning at $24-25 an hour
• We have a company culture that fosters career growth and opportunity
• We are a team - everyone is important and contributes to corporate growth and success
• We pay 60% of your health and dental plan, and offer life, vision and pet insurance
• We recognize that time off to recharge is important, so we offer paid time off that begins accruing on your first day of work.
• Our generous 401k and profit share plan is designed with your future in mind

If you’re the ideal candidate, we would like the opportunity to invite you to the office to discuss joining our team of talent.

The Law Offices of Samer Habbas & Associates, PC is an equal opportunity employer. All aspects of employment will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. We are unable to sponsor or take over sponsorship of an employment Visa at this time.