Legal Office Services Coordinator

BUCHALTER LLP; Scottsdale (AZ); On-site; USD 25,000 - 36,000; Full time

Job summary

Buchalter LLP is seeking an Office Services Clerk to support our Scottsdale office with essential administrative, clerical, and logistical tasks. You will manage legal mail, file and organize documents, and assist attorneys, staff, and clients in a confidential, professional environment.

The role emphasizes organizational excellence, teamwork, and adaptability as you oversee conference room coordination, supply replenishment, and overall office spaces to ensure smooth operations in a fast-paced

Qualifications

• High School Diploma or equivalent required.
• Bachelor’s degree preferred.
• 2+ years of relevant work experience in administrative or mailroom roles preferred.
• Familiarity with office management procedures and equipment.
• Proficiency in Microsoft Office Suite including Outlook for email, calendar, and document management.

Responsibilities

• Process, scan, and distribute legal mail; maintain accurate records.
• Greet and assist clients, guests, and callers with professional service.
• Coordinate and maintain conference rooms, including scheduling, setup, and catering arrangements.

Skills

Organizational Skills

Attention to Detail

Communication

Discretion & Confidentiality

Time Management

MS Office Proficiency

Education

High School Diploma

Bachelor's degree

Tools

Microsoft Office Suite (Outlook)

Job description

Buchalter LLP is seeking an Office Services Clerk to support our Scottsdale office with essential administrative, clerical, and logistical tasks. You will manage legal mail, file and organize documents, and assist attorneys, staff, and clients in a confidential, professional environment.

The role emphasizes organizational excellence, teamwork, and adaptability as you oversee conference room coordination, supply replenishment, and overall office spaces to ensure smooth operations in a fast-paced