OFFICE SERVICES CLERK

BUCHALTER LLP; Scottsdale (AZ); On-site; USD 25,000 - 36,000; Full time

Job summary

Buchalter LLP is seeking an Office Services Clerk to support our Scottsdale office with essential administrative, clerical, and logistical tasks. You will manage legal mail, file and organize documents, and assist attorneys, staff, and clients in a confidential, professional environment.

The role emphasizes organizational excellence, teamwork, and adaptability as you oversee conference room coordination, supply replenishment, and overall office spaces to ensure smooth operations in a fast-paced

Qualifications

• High School Diploma or equivalent required.
• Bachelor’s degree preferred.
• 2+ years of relevant work experience in administrative or mailroom roles preferred.
• Familiarity with office management procedures and equipment.
• Proficiency in Microsoft Office Suite including Outlook for email, calendar, and document management.

Responsibilities

• Process, scan, and distribute legal mail; maintain accurate records.
• Greet and assist clients, guests, and callers with professional service.
• Coordinate and maintain conference rooms, including scheduling, setup, and catering arrangements.

Skills

Organizational Skills

Attention to Detail

Communication

Discretion & Confidentiality

Time Management

MS Office Proficiency

Education

High School Diploma

Bachelor's degree

Tools

Microsoft Office Suite (Outlook)

Job description

The Office Services Clerk plays a pivotal role in ensuring the efficient operation of office services by managing administrative, clerical, and logistical tasks. This position involves handling legal mail, maintaining office records, coordinating facility resources, and providing support to attorneys, staff, and clients in a professional and confidential manner.Essential FunctionsProcess, scan, and distribute legal mail; handle incoming and outgoing mail and packages while maintaining accurate records.Greet and assist clients, guests, and callers, ensuring adherence to security protocols and excellent customer service.Coordinate and maintain conference rooms, including scheduling, setup, and supply replenishment, as well as arranging catering for meetings.Manage document handling, including scanning, quality control, filing, and organizing legal documents, case files, and correspondence.Maintain the cleanliness and organization of office spaces, including kitchens, supply rooms, and conference rooms.Monitor and replenish inventory of office and mailroom supplies.Provide general clerical support, such as filing, copying, and other tasks as assigned, while ensuring confidentiality of records.Perform other duties as assigned by Management and/or Team LeadersQualificationsEducation: High School Diploma or equivalent is required. Bachelor’s degree is a plus.Experience: 2+ years of relevant work experiencePrevious experience in an administrative or mailroom role preferredFamiliarity with office management procedures and equipmentProficiency in Microsoft Office Suite including Outlook or similar software for email, calendar, and document managementStrong organizational skillsAbility to work under pressure and manage multiple tasksPeople-oriented and enjoys collaborating with others in a team settingAdaptable and flexible with a capacity to shift directions frequentlyCore CompetenciesAttention to Detail: Demonstrates accuracy in handling documents and following legal protocols.Organizational Skills: Manages multiple tasks effectively, maintaining organization under tight deadlines.Communication: Displays clear, professional, and courteous communication skills with internal and external stakeholders.Discretion and Confidentiality: Handles sensitive information with integrity, ensuring compliance with legal and corporate standards.Time Management: Prioritizes tasks and meets deadlines in a fast-paced legal environment.Work EnvironmentYou will be required to work fully onsite Monday through Friday in the Scottsdale office.The office environment is professional, collaborative, and focused on supporting high-stakes legal work in a law firm.Overtime may be required on an as-needed basis.Physical DemandsSitting or standing for extended periods.Frequent use of a computer keyboard, mouse, and other office equipment like telephones, scanners, and printers.Light lifting and carrying, typically weighing up to 15 pounds.Moving between offices, meeting rooms or file storage areas.