Legal Office Services

AppleOne Employment Services; Denver (CO); On-site; USD 42,000 - 52,000; Full time

Job summary

AppleOne Employment Services is seeking a detail-oriented Legal Office Services & Hospitality Coordinator to support daily operations in a professional legal office environment in Denver. The role blends front desk support, conference room coordination, hospitality, and administrative duties to ensure a seamless client experience.

Responsibilities include greeting clients, managing conference spaces, arranging meetings and catering, maintaining office stock, and assisting with daily office tasks

Qualifications

• 1–2 years of experience in a law firm, legal office, or professional services environment preferred.
• Experience supporting attorneys, legal staff, or clients a plus.
• Strong customer service and professional communication required.
• Ability to maintain confidentiality and discretion in a legal setting.

Responsibilities

• Answer and direct incoming calls professionally.
• Greet clients and visitors in a polished front-office environment.
• Prepare conference rooms and meeting spaces for client consultations and meetings.
• Coordinate conference room schedules and logistics.
• Stock and maintain kitchens and hospitality supplies.
• Provide general office support (copying, mailing, deliveries).

Skills

Customer service

Communication

Organization

Professional demeanor

Discretion/confidentiality

Multitasking

Interpersonal skills

Independent worker

Education

High school diploma or GED

Tools

Basic office software

Office equipment

Job description

We are seeking a professional, detail-oriented Legal Office Services & Hospitality Coordinator to support daily operations in a professional legal office environment. This role is ideal for someone with experience in a law firm, legal reception, corporate hospitality, or office services who understands the importance of confidentiality, professionalism, and exceptional client service.

The successful candidate will help create a welcoming experience for clients, attorneys, and visitors while ensuring conference rooms, meeting spaces, and office service areas are organized, fully stocked, and ready for use. This position combines front desk support, conference room coordination, hospitality services, and general administrative assistance.

Key Responsibilities

• Answer and direct incoming phone calls professionally, ensuring clients and visitors are connected with the appropriate attorneys or staff.
• Greet clients, attorneys, legal professionals, and visitors while maintaining a polished and professional front-office environment.
• Prepare conference rooms and meeting spaces for client consultations, attorney meetings, depositions, and other professional gatherings.
• Arrange tables, chairs, presentation equipment, refreshments, and catering according to meeting requirements.
• Coordinate conference room schedules and assist with meeting logistics to ensure a smooth client experience.
• Maintain conference rooms, visitor offices, reception areas, and common spaces in a clean, organized, and professional condition.
• Stock and maintain kitchens, pantries, coffee stations, beverages, snacks, and hospitality supplies.
• Monitor inventory and order office, kitchen, and conference room supplies as needed.
• Provide general office support, including copying, printing, mail distribution, package handling, and delivery of office materials.
• Assist with client meetings, firm events, and internal functions, including food and beverage setup and service.
• Conduct regular conference room inspections to ensure furniture, equipment, and supplies are properly arranged.
• Support the Director of Administration and Site Manager with daily administrative and office service responsibilities.
• Follow office policies and procedures, maintain discretion when handling sensitive information, and uphold professional service standards.
• Assist with training team members on office services, hospitality procedures, and workplace expectations.
• Perform additional duties as assigned.

Qualifications

• High school diploma or GED required.
• 1–2 years of experience in a law firm, legal office, professional services environment, reception, or corporate hospitality preferred.
• Previous experience supporting attorneys, legal staff, or clients in a professional office environment is a plus.
• Strong customer service skills and the ability to interact professionally with attorneys, clients, executives, and visitors.
• Excellent verbal and written communication skills.
• Professional demeanor, polished presentation, and strong interpersonal skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and respond effectively in a fast-paced environment.
• Understanding of confidentiality and discretion when working in a legal or professional setting.
• Basic computer skills and familiarity with standard office equipment.
• Ability to work independently, follow established procedures, and collaborate with a team.
• Positive, proactive, adaptable, and service-oriented attitude.

Physical Requirements

• Ability to move throughout the office and between departments and service areas regularly.
• Ability to stand, bend, carry, and transport materials as needed.
• Ability to lift and carry packages, office supplies, and other materials weighing up to 50 pounds.

Important Information

• Parking is not provided. Parking in the area may cost approximately $15–$25 per day. Candidates should plan accordingly.

Equal Opportunity Employer / Disabled / Protected Veterans

The Company is proud to be an Equal Opportunity Employer. We believe in people, and we are committed to working with people of all backgrounds and connecting them with clients and companies who share our goals of diversity and inclusiveness. All qualified applicants will receive consideration for employment without regard to race, religion, ancestry, color, national origin, age, gender identity or expression, genetic information, marital status, medical condition, disability, protected veteran status, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable federal, state, or local laws.

Know Your Rights poster

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

Pay transparency policy

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf