Legal Office Operations Specialist

Fisher Phillips; Irvine (CA); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with profit sharing

Paid time off

Job summary

Fisher Phillips, a premier international labor and employment law firm, is seeking an Office Services Specialist in Irvine to ensure seamless operation of our support services. The role focuses on document management, mail handling, and office upkeep to deliver exceptional client service.

The candidate will join a team that values accuracy, reliability, and proactive service in a high-volume reprographics environment, with a physically active role and on-site responsibilities.

Qualifications

• Minimum of 3 years of general office experience required.
• Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), document management systems, and Adobe Acrobat Pro.
• Familiarity with standard office equipment, including copiers, scanners, fax machines, and printers.
• Ability to thrive in a high-volume reprographics environment, producing accurate and timely work based on written instructions.
• Must be physically capable of lifting boxes and packages up to 50 pounds and able to walk, bend, kneel, stand, or sit for extended periods.

Responsibilities

• Handling document management, including copying, scanning, printing, binding, and maintaining physical and electronic records.
• Processing and distributing incoming and outgoing mail, faxes, and packages, including FedEx and USPS services.
• Maintaining office spaces and supplies, ensuring conference rooms, kitchens, and work areas are clean, organized, and fully stocked.
• Setting up conference rooms for meetings and assisting with office setups for new employees.
• Coordinating records pickups and deliveries.

Skills

Customer service

Time management

Tools

Microsoft Office Suite

Document management systems

Adobe Acrobat Pro

Copiers/Scanners/Printers

Job description

Fisher Phillips, a premier international labor and employment law firm, is seeking an Office Services Specialist in Irvine to ensure seamless operation of our support services. The role focuses on document management, mail handling, and office upkeep to deliver exceptional client service.

The candidate will join a team that values accuracy, reliability, and proactive service in a high-volume reprographics environment, with a physically active role and on-site responsibilities.