Legal Office Operations & Front Desk Coordinator

Rathje Woodward LLC; Wheaton (IL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k)

Dental insurance

Free food & snacks

Vision insurance

Wellness resources

Job summary

Rathje Woodward LLC in Wheaton, IL seeks an Administrative Coordinator to manage reception, client experience, intake, and office logistics. You will coordinate matters with attorneys and staff, ensuring smooth daily operations and strong client service.

The role covers mail, facilities, vendor management, event support, and process improvements, reporting to the Director of Firm Operations. A professional, discreet, and organized candidate thrives here.

Qualifications

• High school diploma or equivalent.
• 2-5 years of experience in administrative, office coordination, customer service, or front desk roles.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficiency with Microsoft Office Suite and business technology platforms.

Responsibilities

• Serve as the primary front-of-house professional, ensuring a professional, welcoming environment for clients and visitors.
• Coordinate client intake, conflict checks, and matter opening processes with accuracy and compliance.
• Oversee office operations, administrative records, trackers, and onboarding/offboarding tasks.

Skills

Organizational skills

Communication

Multitasking

Attention to detail

Discretion

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Rathje Woodward LLC in Wheaton, IL seeks an Administrative Coordinator to manage reception, client experience, intake, and office logistics. You will coordinate matters with attorneys and staff, ensuring smooth daily operations and strong client service.

The role covers mail, facilities, vendor management, event support, and process improvements, reporting to the Director of Firm Operations. A professional, discreet, and organized candidate thrives here.