Office Coordinator

Stradley Ronon; Chicago (IL); On-site; USD 60,000 - 70,000; Full time

Job summary

Stradley Ronon Stevens & Young, LLP is seeking an experienced Office Coordinator to support the firm’s Chicago office in an in-office role. This full-time position requires five days on site with no hybrid option, serving as a key local resource for attorneys, clients, visitors, vendors, and business professionals while maintaining a highly professional, service-oriented environment.

The role reports to the Director of Facilities & Administrative Services and collaborates with leadership,

Qualifications

• 3+ years of administrative experience in a law firm or legal environment.
• Bachelor’s degree or equivalent experience in office operations, legal administration, or professional services preferred.
• Strong interpersonal, verbal, and written communication skills with a client-service focus.
• Ability to organize work, manage competing priorities, meet deadlines, and respond promptly to office needs.
• Think critically, exercise sound judgment, and work independently with minimal supervision.
• Experience supporting attorneys, legal admin teams, practice groups, or client-facing legal services is preferred.
• Event planning, hospitality coordination, CLE support, or similar professional program experience is a plus.
• Proficiency in Outlook, Word, PowerPoint, Excel, and other MS Office apps.
• Comfort setting up and supporting Zoom/Teams meetings with basic AV troubleshooting.
• Experience with document management systems such as iManage or similar platforms.

Responsibilities

• Serve as the day-to-day local resource for Chicago office personnel, attorneys, clients, visitors, and vendors.
• Coordinate office operations including reception coverage, visitor access and logs, new hire setup, and supply ordering.
• Support facilities-related matters including security, maintenance requests, HVAC, vendor coordination, and landlord communications.
• Process and route office invoices, vendor statements, and related paperwork for payment.
• Perform monthly budget versus actual reconciliation and forecasting for the Chicago office.
• Plan and coordinate Chicago office events, meetings, CLEs, marketing programs, client events, and AV/room setup.
• Set up and support Zoom and Microsoft Teams meetings with basic AV coordination.
• Provide support to the Investment Management group with document production, travel coordination, and meeting materials.
• Coordinate day-to-day client support and administrative follow-up.
• Provide back-up support to legal administrative assistants and assist with special projects.
• Assist with office communications, charitable initiatives, onboarding, and other projects.

Skills

Customer service

Interpersonal skills

Communication

Organizational skills

Ownership of work

Education

Bachelor’s degree or equivalent in office operations or professional services

Tools

Outlook

Microsoft Word

PowerPoint

Excel

Zoom/Teams setup

Job description

Stradley Ronon Stevens & Young, LLP is seeking an experienced Office Coordinator to support the firm’s Chicago office. This is a full-time, in-office role requiring five days per week onsite in the Chicago office; hybrid work is not available for this position. The Office Coordinator will serve as a key local resource for attorneys, clients, visitors, vendors, and business professionals while helping to maintain a highly professional, service-oriented office environment.

The Office Coordinator will report to the Director of Facilities & Administrative Services and will work closely with firm leadership, administrative departments, the Investment Management practice group, building management, and local vendors to ensure continuity of service and day-to-day operational support.

The ideal candidate will be customer service focused, highly organized, comfortable in a professional services environment, and experienced in a law firm or legal setting. This is a visible role that requires strong judgment, critical thinking, responsiveness, attention to detail, and the ability to work independently while managing competing priorities with professionalism.

Key Responsibilities

• Serve as the day-to-day local resource for Chicago office personnel, including attorneys, business professionals, clients, visitors, building management, and external vendors.
• Coordinate office operations, including reception coverage, visitor access and logs, new hire office and workstation set-ups, visitor office space, supply ordering, mail, duplicating, imaging, and file/records maintenance.
• Support facilities-related matters, including office security, maintenance requests, HVAC matters, vendor coordination, landlord communications, and general office improvements.
• Review, process, and route office invoices, vendor statements, disbursement requests, and related paperwork for payment processing.
• Perform monthly budget versus actual financial reconciliation and forecasting for the Chicago office, identifying variances and supporting timely financial reporting and planning.
• Plan and coordinate Chicago office events, meetings, CLEs, marketing programs, client events, social gatherings, catering, hospitality, and related AV or room set-up needs in coordination with the firm’s special events team or HR department, as appropriate.
• Set up and support Zoom and Microsoft Teams meetings, including basic audio-visual coordination, room technology preparation, and first-level troubleshooting for AV or meeting technology issues.
• Provide practice group and administrative support to the Investment Management group, including document production, travel coordination, expense forms, meeting materials, minutes, timelines, and other project support.
• Coordinate and participate in day-to-day client support and administrative follow-up, ensuring timely communication and continuity of service.
• Provide back-up support to legal administrative assistants and assist with special projects as needed.
• Assist with office communications, charitable initiatives, summer associate or onboarding support, and other firm projects as needed.

Qualifications/Experience

• Minimum of 3+ years of administrative experience in a law firm or legal environment required.
• Bachelor’s degree in a relevant field or equivalent experience in office operations, legal administration, or professional services preferred.
• Strong interpersonal, verbal, and written communication skills, with a professional and client-service focused approach.
• Demonstrated ability to organize work, manage competing priorities, meet deadlines, and respond promptly to office needs.
• Ability to think critically, exercise sound judgment, and work independently with minimal supervision.
• Experience supporting attorneys, legal administrative teams, practice groups, or client-facing legal services preferred.
• Event planning, hospitality coordination, CLE support, or similar professional program experience a plus.
• Intermediate proficiency in Outlook, Microsoft Word, PowerPoint, Excel, and other Microsoft Office applications.
• Comfort setting up and supporting Zoom and Microsoft Teams meetings, including basic AV troubleshooting and room technology coordination.
• Experience with document management systems, including iManage or similar platforms, preferred.

The estimated salary range for this position is $60,000 - $70,000 annually, commensurate with experience.