Law Firm Office & Client Services Coordinator

Bond, Schoeneck & King PLLC; Chicago (IL); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Medical coverage

Vision coverage

Dental coverage

Health savings account

Flexible spending accounts

Life insurance

Short- and long-term disability

401(k)

Job summary

Stradley Ronon Stevens & Young, LLP in Chicago is seeking an experienced Office Coordinator to support the Chicago office in a full-time, in-office role five days a week. The coordinator will work with attorneys and staff to ensure a professional environment, handle facilities, events, budgeting, and vendor relations with strong customer service and independence.

This position requires 3+ years in a law firm or professional services setting and proficiency in Outlook, Word, PowerPoint, Excel,

Qualifications

• Minimum of 3+ years of administrative experience in a law firm or legal environment.
• Bachelor's degree in a relevant field or equivalent experience preferred.
• Strong interpersonal, verbal, and written communication skills with a client-service focus.
• Ability to manage competing priorities and meet deadlines.
• Experience supporting attorneys or legal administrative teams preferred.
• Proficiency in Outlook, Word, PowerPoint, Excel.
• Experience with Zoom and Microsoft Teams and basic AV coordination.
• Experience with document management systems (iManage or similar).

Responsibilities

• Serve as the day-to-day local resource for Chicago office personnel, including attorneys, clients, visitors, and vendors.
• Coordinate office operations, including reception coverage, access logs, new hire setups, supplies, mail, and records maintenance.
• Support facilities-related matters, including office security, maintenance requests, vendor coordination, and landlord communications.
• Review, process, and route office invoices and related paperwork for payment.
• Perform monthly budget vs actual reconciliation and forecasting for the Chicago office.
• Plan and coordinate Chicago office events, meetings, CLEs, marketing programs, and client events with AV setup.
• Set up and support Zoom and Teams meetings with basic AV troubleshooting.
• Provide support to Investment Management group with documents, travel, and meeting materials.
• Coordinate day-to-day client support and administrative follow-up; provide back-up to other admins.

Skills

Customer service

Communication

Organization

Prioritization

Independent work

Education

Bachelor's degree or equivalent

Tools

Outlook

Microsoft Word

PowerPoint

Excel

Zoom/Teams

iManage

Job description

Stradley Ronon Stevens & Young, LLP in Chicago is seeking an experienced Office Coordinator to support the Chicago office in a full-time, in-office role five days a week. The coordinator will work with attorneys and staff to ensure a professional environment, handle facilities, events, budgeting, and vendor relations with strong customer service and independence.

This position requires 3+ years in a law firm or professional services setting and proficiency in Outlook, Word, PowerPoint, Excel,