Legal Office Operations Manager

Freeman Mathis & Gary, LLP; Chicago (IL); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits package

401K plan with employer contribution

Generous PTO

Job summary

Freeman Mathis & Gary, LLP in Chicago seeks an Administrative Manager to lead a team of legal support staff and oversee office operations. You will supervise assistants, manage staffing, timekeeping, and performance reviews while ensuring a productive, compliant work environment.

You will recruit, onboard, and train staff, coordinate with facilities and IT, and drive continuous improvement in administrative processes.

Qualifications

• Bachelor’s degree in business administration or related field preferred.
• Minimum 3–5 years’ experience in a management/supervisory role in a professional service setting.
• Ability to work independently with little supervision in a fast-paced environment.
• Ability to communicate effectively with all levels of management.
• Ability to handle sensitive information confidentially.
• Strong multi-tasking, prioritization and time-management skills.

Responsibilities

• Supervise legal assistants, receptionist, office supervisor/coordinator, and interns.
• Monitor staffing ratios and workflow among legal support staff.
• Manage timekeeping, PTO, hours, breaks, and overtime for direct reports.
• Conduct performance reviews and provide coaching.
• Recruit, interview and hire legal support staff with collaboration from leadership.
• Handle onboarding/offboarding and IT/user account setup.
• Collaborate on staff training and development.
• Ensure Chicago office is functional, safe, and stocked with supplies.
• Coordinate with property managers and vendors for office ops.
• Plan and promote office events and meetings.
• Perform other administrative duties as needed.

Skills

Leadership

Communication

Organization

Time management

Confidentiality

Problem solving

Initiative

Adaptability

Education

Bachelor’s degree in business administration or related field

High School Diploma

Job description

Freeman Mathis & Gary, LLP in Chicago seeks an Administrative Manager to lead a team of legal support staff and oversee office operations. You will supervise assistants, manage staffing, timekeeping, and performance reviews while ensuring a productive, compliant work environment.

You will recruit, onboard, and train staff, coordinate with facilities and IT, and drive continuous improvement in administrative processes.