Front Desk & Operations Coordinator

Rathje Woodward LLC; Wheaton (IL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k)

Dental insurance

Free food & snacks

Vision insurance

Wellness resources

Job summary

Rathje Woodward LLC in Wheaton, IL seeks an Administrative Coordinator to manage front-of-house operations, client interactions, and coordination of intake and matter setup. This role reports to the Director of Firm Operations and collaborates with attorneys, staff, vendors, and clients.

You'll handle mail, facilities, event support, process improvements, and SOP documentation, ensuring a professional, confidential, and efficient office environment across daily workflows in a busy law firm.

Qualifications

• High school diploma or equivalent required.
• 2-5 years administrative/office coordination experience.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite and business platforms.
• Ability to manage multiple priorities with professionalism and accuracy.
• Strong attention to detail and confidentiality.

Responsibilities

• Serve as primary front-of-house contact for clients, visitors, attorneys, and vendors while maintaining a professional and welcoming office environment.
• Manage reception operations, incoming communications, conference room coordination, and daily office readiness.
• Coordinate client intake, conflict checks, and matter opening processes, ensuring accuracy and compliance.
• Oversee office supply inventory, records, trackers, and general office support functions.
• Provide administrative support for onboarding, offboarding, training coordination, and other operational initiatives.
• Assist with firm events, client-facing initiatives, contact management, and preparation of business development materials.

Skills

Organizational skills

Multitasking

Communication skills

Confidentiality

Attention to detail

Professionalism

Education

High school diploma

Tools

Microsoft Office Suite

Document management systems

Practice/PM systems

Job description

Rathje Woodward LLC in Wheaton, IL seeks an Administrative Coordinator to manage front-of-house operations, client interactions, and coordination of intake and matter setup. This role reports to the Director of Firm Operations and collaborates with attorneys, staff, vendors, and clients.

You'll handle mail, facilities, event support, process improvements, and SOP documentation, ensuring a professional, confidential, and efficient office environment across daily workflows in a busy law firm.