Legal Office Operations & Facilities Coordinator

Hedrick-Gardner-Kincheloe-; Charlotte (NC); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Medical

Vision

Life

Short-term Disability

Long-term Disability

HRA

FSA

401K

Educational Assistance

Pet Insurance

Paid Holidays

PTO Accrual

Job summary

Hedrick Gardner seeks an Operations Specialist to support attorneys, managers and staff, ensuring all administrative and facility needs are met in a professional, efficient environment. The role emphasizes excellent customer service, strong communication, and willingness to assist across departments.

Responsibilities include reception tasks, conference coordination, mail handling, vendor management, and general office support.

Qualifications

• High school diploma or GED required.
• Basic computer skills including internet and e-mail.
• Positive attitude and excellent customer service.
• 2+ years in office administration or services.
• Reliable transportation for court runs and errands.
• Effective oral and written communication.
• Experience in a similar office environment preferred.
• Proficiency in MS Word, Excel, Outlook, and Adobe Acrobat.

Responsibilities

• Answer phones and greet clients; schedule conference rooms.
• Coordinate video conferences and catering for events.
• Manage mail, shipments, and document handling including copying/scanning.
• Perform minor repairs and maintenance of office fixtures.
• Order office supplies and provide administrative support to all departments.
• Manage vendor relationships for office services (janitorial, security, maintenance).
• Oversee office equipment and facility maintenance.
• Support various projects across departments.

Skills

Customer service

Communication skills

Positive attitude

Office administration

Reliable transportation

Education

High school diploma or GED

Tools

MS Word

MS Excel

MS Outlook

Adobe Acrobat

Job description

Hedrick Gardner seeks an Operations Specialist to support attorneys, managers and staff, ensuring all administrative and facility needs are met in a professional, efficient environment. The role emphasizes excellent customer service, strong communication, and willingness to assist across departments.

Responsibilities include reception tasks, conference coordination, mail handling, vendor management, and general office support.