Legal Operations Coordinator — Trial & Corporate Support

Gilder Search Group; New York (NY); On-site; USD 55,000 - 78,000; Full time

Job summary

Gilder Search Group is seeking an Assistant in our New York office to provide exceptional client service and administrative support to attorneys. The role emphasizes proactivity, travel coordination, and liaison with IT, court services, and internal teams.

Strong organization and written communication are essential. Responsibilities include managing calendars, filing, drafting documents, and supporting business development and travel.

Qualifications

• High school diploma or equivalent is required
• Bachelor’s degree is preferred
• Must be proficient using MS Office products (Word, PowerPoint, Excel, Outlook)
• Typing speed of 50 WPM
• Excellent grammar, communication and organizational skills
• Energetic self-starter with strong customer service orientation
• Able to work overtime and in office full time as needed

Responsibilities

• Serve as a highly knowledgeable resource about the firm
• Coordinate with off-site word processing and on-site teams to delegate work and meet deadlines
• Assist lawyers with court filings and coordinate with Court Services Department
• Maintain calendars, emails, phones, and messages; manage follow-ups
• Provide meeting and travel support and notary services when requested
• Support marketing materials and BD efforts with research and materials prep
• Prepare initial draft financing/M&A documents and closing binders

Job description

Gilder Search Group is seeking an Assistant in our New York office to provide exceptional client service and administrative support to attorneys. The role emphasizes proactivity, travel coordination, and liaison with IT, court services, and internal teams.

Strong organization and written communication are essential. Responsibilities include managing calendars, filing, drafting documents, and supporting business development and travel.