Legal Office Operations Coordinator

University of Illinois; Urbana (IL); On-site; USD 34,000 - 37,000; Full time

Job summary

University of Illinois System is seeking a full-time Civil Service Office Manager in Urbana to support the in-house legal team. You will act as a receptionist, manage calendars, coordinate travel, and process documents and reports for multiple attorneys and operations staff.

Qualifications include a high school diploma and 2 years of related work experience. Strong organizational, communication, and liaison skills are essential for success in this role.

Qualifications

• High school diploma or equivalent.
• Two (2) years (24 months) of work experience comparable to the third level of this series.

Responsibilities

• Acts as a legal receptionist, answering calls and routing messages; monitors shared email and assists with calendar coordination.
• Provides administrative support to multiple attorneys, schedules meetings, maintains files, and drafts/edits documents.
• Assists with travel arrangements, reimbursements, and hearings coordination; uses corporate credit cards per policy.

Skills

Verbal & written comms

Keyboarding & proofreading

MS Office Suite

Interpersonal skills

Independent judgment

Multi-tasking

Take direction

University structure knowledge

Tools

Microsoft Office

Job description

University of Illinois System is seeking a full-time Civil Service Office Manager in Urbana to support the in-house legal team. You will act as a receptionist, manage calendars, coordinate travel, and process documents and reports for multiple attorneys and operations staff.

Qualifications include a high school diploma and 2 years of related work experience. Strong organizational, communication, and liaison skills are essential for success in this role.