Hybrid Legal Office Manager

University of Illinois at Urbana-Champaign; Urbana (IL); Hybrid; USD 34,000 - 37,000; Full time

Job summary

University of Illinois at Urbana-Champaign is seeking an Office Manager for the University Counsel’s office. The role provides administrative support to multiple attorneys and staff within the Urbana in-house legal team, handling calendars, documents, travel, and hearings.

The position requires strong communication, organization, and discretion, with responsibilities spanning record-keeping, correspondence, and coordination of meetings and court-related arrangements.

Qualifications

• High school diploma or equivalent.
• Two (2) years (24 months) of work experience comparable to the fourth level of this series.

Responsibilities

• Acts as a legal receptionist and routes calls; maintains mail, supplies, calendars, and conference room scheduling.
• Summarizes and compiles information for attorneys; manages attorney calendars and prepares correspondence and reports.
• Assists with travel, lodging, and expense reimbursements; processes invoices and coordinates hearings.
• Updates case data in the case management system and drafts confidential correspondence; conducts directed research.

Skills

Verbal communication

Written communication

Keyboarding

Grammar

Microsoft Office

Interpersonal skills

Independent work

Multi-tasking

Direction following

University knowledge

Education

High school diploma

2 years experience

Tools

Microsoft Office Suite

Job description

University of Illinois at Urbana-Champaign is seeking an Office Manager for the University Counsel’s office. The role provides administrative support to multiple attorneys and staff within the Urbana in-house legal team, handling calendars, documents, travel, and hearings.

The position requires strong communication, organization, and discretion, with responsibilities spanning record-keeping, correspondence, and coordination of meetings and court-related arrangements.