Legal Office Manager

Carolina Legal Staffing; Charleston (SC); On-site; USD 90,000 - 130,000; Full time

Job summary

Carolina Legal Staffing, LLC in Charleston, SC seeks an experienced Legal Operations Manager / Office Manager to oversee daily administrative, financial, and operational functions in a fast-paced law firm setting.

The ideal candidate has a strong background in law firm administration, bookkeeping, and financial management, plus excellent organizational and leadership skills to support attorneys and staff.

Qualifications

• Previous experience in law firm administration or legal operations.
• Strong bookkeeping and accounting background.
• Familiarity with legal billing, trust accounting, and financial reporting.
• Proficiency with QuickBooks, MS Office, and legal practice management software.
• Excellent organizational and leadership abilities.

Responsibilities

• Oversee daily bookkeeping: accounts payable/receivable, invoicing, and reconciliations.
• Manage client billing, collections, and trust accounting compliance.
• Maintain financial records, prepare reports, and assist budgeting and cash flow.
• Coordinate with outside accountants and payroll providers.
• Oversee office operations, vendor relationships, and IT/facilities.

Skills

Bookkeeping

Financial management

Leadership

Communication

Attention to detail

Tools

QuickBooks

Microsoft Office

Legal practice management software

Job description

Location: Charleston, SC

Practice Area: Litigation

Position Type: Full-Time

Position Overview

An established Charleston law firm is seeking an experienced Legal Operations Manager / Office Manager to oversee the firm's daily administrative, financial, and operational functions. This individual will play a key role in ensuring the firm runs efficiently while supporting attorneys and staff in a fast-paced legal environment.

The ideal candidate will have a strong background in law firm administration, bookkeeping, and financial management, along with excellent organizational and leadership skills.

Key Responsibilities

• Manage daily bookkeeping, including accounts payable, accounts receivable, invoicing, and bank reconciliations.
• Oversee client billing, payment collections, and trust account management in compliance with applicable requirements.
• Maintain financial records, prepare reports, and assist with budgeting and cash flow management.
• Coordinate with outside accountants and payroll providers.
• Monitor firm expenses and identify opportunities to improve financial efficiency.

Office Management & Legal Operations

• Oversee day-to-day office operations and administrative functions.
• Manage vendor relationships, office supplies, technology, and facilities.
• Develop and implement policies and procedures to improve workflow and efficiency.
• Assist with HR functions, including onboarding, benefits administration, payroll coordination, and employee records.
• Support attorneys and legal staff with operational needs and resource management.
• Oversee legal practice management and billing systems.

Leadership & Administration

• Serve as a point of contact between firm leadership, attorneys, and administrative staff.
• Identify opportunities to streamline processes and improve productivity.
• Maintain confidentiality and ensure compliance with firm policies and legal industry standards.
• Assist firm leadership with strategic planning and operational initiatives.

Qualifications

• Previous experience in law firm administration, office management, or legal operations strongly preferred.
• Strong bookkeeping and accounting experience required.
• Familiarity with legal billing, trust accounting, and financial reporting.
• Proficiency in QuickBooks, Microsoft Office, and legal practice management software preferred.
• Excellent organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities independently in a professional environment.
• Strong attention to detail and commitment to confidentiality.

Ideal Candidate

A proactive, detail-oriented professional who enjoys wearing multiple hats and taking ownership of both the business and administrative sides of a law firm. The successful candidate will be comfortable managing financial responsibilities while ensuring smooth daily operations and providing support to firm leadership.

Compensation: Competitive and commensurate with experience.