Firm Administrator

Fitzgerald & Glasshof, LLC; Charleston (SC); Hybrid; USD 45,000 - 75,000; Part time

Benefits offered by this job

Flexible work schedule

Work from home opportunity

Supportive workplace culture

Job summary

A law firm in Charleston is seeking a Law Firm Administrator to manage operational responsibilities. This role can be part-time or full-time, depending on the candidate's experience. Responsibilities include managing accounting tasks, HR administration, and office operations while ensuring compliance and enhancing efficiency. The ideal candidate should possess strong organizational, communication, and problem-solving skills. The firm offers a supportive work culture with the possibility of flexible scheduling and work-from-home options.

Qualifications

• Prior experience in an administrative or office management role within a professional services environment.
• Experience with financial operations and accounting systems.
• Comfortable managing multiple priorities in a fast-paced legal environment.
• HR onboarding and benefits administration experience.

Responsibilities

• Post incoming receipts to the firm’s accounting software.
• Coordinate annual performance review process.
• Manage 401(k) plan enrollment and onboarding of new hires.
• Coordinate year-end financials and 1099s with outside tax accountant.
• Support accounting troubleshooting and liaise with vendors.

Skills

Organizational skills

Communication skills

Problem-solving skills

Accounting knowledge

HR practices

Tools

Centerbase

Accounting software

CRM systems

Job description

Law Firm Administrator (Part-Time or Full-Time)

Location: Downtown Charleston with parking provided.

Reports to: Managing Partner

Compensation: Commensurate with experience and scope of services; based on part-time or full-time status.

Benefits: Offered depending on employment classification (part-time/full-time).

Position Summary:

A well-established law firm entering its 15th year with offices in two locations and a team of over 20 professionals is seeking a capable and experienced Law Firm Administrator. This position offers flexibility as either a part-time (20–30 hours/week) or full-time role, depending on the candidate’s experience and capacity. The Administrator will work closely with the firm’s Managing Partner and Billing Manager.

The ideal candidate is a proactive, detail-oriented professional with law firm experience, strong organizational and accounting skills, and the ability to handle diverse operational responsibilities across two office locations.

Key Responsibilities:

• Post incoming receipts (paper checks and ACH) to the firm’s accounting software (Centerbase) for both operating and trust accounts.
• Make deposits to bank accounts and handle internal fund transfers, including to the payroll account and for the line of credit, as needed.
• Handle accounts payable operations, including processing invoices and issuing vendor payments
• Coordinate with outside tax accountant to compile year-end financials and 1099s.
• Support general financial operations and troubleshoot accounting-related issues as they arise.

Benefits & HR Administration

• Manage 401(k) plan enrollment and assist employees with plan-related questions.
• Oversee onboarding of new hires, including initial setup, policy education, and system access.
• Coordinate annual performance review process in collaboration with the managing partner.
• Maintain personnel records and ensure compliance with firm policies and applicable employment laws.
• Coordinate updates, maintenance, and optimization of accounting, CRM, and document/file management systems (e.g., Centerbase or similar platforms).
• Provide day-to-day troubleshooting and user support for operational technology issues.
• Serve as a liaison with software vendors, IT consultants, and service providers.
• Identify opportunities to improve efficiency through automation, system enhancements, and emerging technologies.
• Support the evaluation and responsible use of AI tools (e.g., document automation, workflow optimization, data analysis) to improve productivity and service delivery.
• Promote best practices in data management, security awareness, and technology adoption across the organization.

Office & Operations Management

• Serve as a general point of contact for operational matters affecting both offices.
• Assist with special projects and administrative improvements to support firm efficiency.
• Maintain a collaborative working relationship with attorneys and staff across both office locations.

Qualifications:

• Prior experience in an administrative, operations, or office management role within a professional services environment (legal, accounting, consulting, or similar) is strongly preferred.
• Experience with financial operations, including accounting systems and client-related funds management.
• Proficiency with business software systems (accounting, practice management, CRM, or ERP platforms); experience with Centerbase or similar tools is a plus.
• Strong understanding of HR practices, onboarding, and benefits administration.
• Excellent communication, organizational, and problem-solving skills.
• Ability to work independently and as part of a collaborative administrative team.
• Comfortable managing multiple priorities in a fast-paced legal environment.

Work Schedule & Compensation:

• Part-time (20–30 hours/week) or Full-time depending on qualifications and availability.
• Flexibility in scheduling available with Work From Home opportunity for one (1) day per week for the right candidate.
• Compensation and benefits to be determined based on hours and responsibilities assumed.

Why Join Us?

The right candidate will be part of a respected, collegial, and stable firm with a strong culture of support and professionalism. We are proud of our collaborative team, long-term client relationships, and commitment to providing high-quality legal services. We offer a positive and respectful workplace and the opportunity to contribute meaningfully to the firm’s continued success.