Legal Office Coordinator & Public Finance Assistant

Stradling-Yocca-Carlson-; San Francisco (CA); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Vision insurance

Paid holidays

Job summary

Stradling-Yocca-Carlson- is seeking an Office Coordinator/Public Finance Assistant to provide administrative support in our San Francisco office. The role handles multi-line phone calls, mail, visitor reception, and front-desk operations while assisting attorneys and coordinating office workflows.

The candidate should have strong Microsoft Office skills, 2+ years as a receptionist (preferably in a law firm), and 3+ years as a legal secretary/administrative assistant.

Qualifications

• High School diploma or equivalent.
• At least 2 years of experience as a receptionist preferably in a law firm environment
• At least 3 years law firm experience as a legal secretary/administrative assistant, preferably with public law or corporate experience
• Pleasant and professional demeanor with a clear speaking voice and excellent command of English grammar
• Punctuality and stellar attendance is required
• Ability to work overtime if necessary
• Reliable and cooperative manner
• Ability to handle multiple tasks and remain calm under pressure

Responsibilities

• Answers multi-line switch board, directing calls appropriately and responding to inquiries
• Sorts and distributes incoming mail and prepares outgoing mail for delivery; signs for packages and ensures proper delivery; liaise with Fed-Ex, UPS, USPS, etc.
• Greet and assist visitors when they arrive at the office
• Schedule appointments, including meetings and conferences
• Maintaining the building’s visitor management system
• Coordinate workflow and prioritizes work so that all deadlines can be met
• Open files for new clients and new matters, including submittal of required forms and confirming billing arrangements
• Organize and maintain electronic files in the firm’s document management system (NetDocs)
• Prepare and process expense reports, check requests, travel reimbursements, etc. in accordance with firm guidelines
• Enter attorney timesheets into Webview

Skills

Microsoft Office

Teamwork

English grammar

Education

High School diploma or equivalent

Tools

NetDocs

Job description

Stradling-Yocca-Carlson- is seeking an Office Coordinator/Public Finance Assistant to provide administrative support in our San Francisco office. The role handles multi-line phone calls, mail, visitor reception, and front-desk operations while assisting attorneys and coordinating office workflows.

The candidate should have strong Microsoft Office skills, 2+ years as a receptionist (preferably in a law firm), and 3+ years as a legal secretary/administrative assistant.