Legal Administrative Coordinator – Office & Tech Support

Cole-Frieman & Mallon LLP; San Francisco (CA); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Salary range $65k–$75k

Competitive benefits package

Paid time off

401(k) plan

Medical and dental benefits

Job summary

Cole-Frieman & Mallon LLP, a prestigious boutique law firm in San Francisco, seeks an Administrative Assistant to provide comprehensive office, technical, and administrative support in a fast-paced, collaborative environment.

The role includes calendar management, document preparation, travel arrangements, mail and records handling, and liaison with partners, clients, and visitors, with onsite hours in San Francisco and Oakland as needed.

Qualifications

• Bachelor’s degree in business administration or related field.
• Prior administrative, office, or professional services experience preferred.
• Strong organizational skills and attention to detail.
• Strong written and verbal communication skills; ability to communicate clearly, concisely, and diplomatically.

Responsibilities

• Provide day-to-day administrative support to attorneys and other team members.
• Assist with calendar management, scheduling, meetings, and conference room coordination.
• Act as a liaison for partners, clients, and visitors; receive and assist firm clients and guests.
• Prepare, format, edit, and proofread documents and correspondence.
• Assist with document organization, filing, scanning, copying, and electronic file management.
• Maintain and organize files, records, and confidential information with discretion.
• Coordinate incoming and outgoing mail, packages, couriers, and other deliveries.
• Help manage general office operations, including supplies, common areas, conference rooms, and vendor needs.
• Coordinate meals and other arrangements for meetings and office events.
• Assist with travel arrangements, reservations, and related logistics as needed.
• Assist with data entry, including partners’ billable hours and client matter processing.
• Conduct research on entities and personnel; run client and firm reports as needed.
• Provide technical support, including basic setup, installation, delivery, and maintenance of firm software and hardware.
• Troubleshoot in-office technical issues and coordinate with IT as necessary.
• Collaborate effectively within a multi-support team, adapting to changing demands and priorities.
• Provide backup coverage for other administrative team members when needed.

Skills

Communication skills

MS Office proficiency

Organizational skills

Time management

Attention to detail

Professional services experience

Verbal/written communication

Education

Bachelor's degree in business administration or related field

Tools

MS Office

TABS billing software

Job description

Cole-Frieman & Mallon LLP, a prestigious boutique law firm in San Francisco, seeks an Administrative Assistant to provide comprehensive office, technical, and administrative support in a fast-paced, collaborative environment.

The role includes calendar management, document preparation, travel arrangements, mail and records handling, and liaison with partners, clients, and visitors, with onsite hours in San Francisco and Oakland as needed.