Legal Front Desk & Office Operations Coordinator

Maimone Legal; Fort Lauderdale (FL); In loco; USD 41.000 - 50.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health insurance

Vision insurance

Dental insurance

Paid time off

Paid sick days

Descrizione del lavoro

Maimone Legal is seeking a Receptionist & Administrative Assistant to be the first contact in the Fort Lauderdale office. You will handle about 10 calls daily, schedule free consultations, greet clients, and support the Office Manager and Director of Operations with administrative tasks.

This on-site role offers growth into broader office operations. You should be organized, discreet, and comfortable with Outlook and Teams, with at least two years in a front desk or administrative setting.

Competenze

• Requires at least two years in a front desk or administrative role.
• Warm, professional phone presence and clear writing.
• Highly organized with proactive follow-ups.
• Comfortable with Outlook and Teams; quick to learn new software.
• Discretion handling confidential information.

Mansioni

• Answer and route about 10 calls daily and book free 20-minute consultations.
• Greet clients and visitors; keep lobby and conference rooms ready.
• Support Office Manager and Director of Operations with scheduling, docs, data entry, follow-ups.
• Handle mail, deliveries, supplies, and vendor coordination.
• Maintain accurate and confidential client information in systems.
• Assist with in-office logistics for new hires, interviews, and events.
• Identify and fix issues before they escalate.

Conoscenze

Front desk experience

Administrative experience

Phone etiquette

Written communication

Organizational skills

Outlook

Microsoft Teams

CRM systems

Strumenti

Outlook

Microsoft Teams

CRM systems

Descrizione del lavoro

Maimone Legal is seeking a Receptionist & Administrative Assistant to be the first contact in the Fort Lauderdale office. You will handle about 10 calls daily, schedule free consultations, greet clients, and support the Office Manager and Director of Operations with administrative tasks.

This on-site role offers growth into broader office operations. You should be organized, discreet, and comfortable with Outlook and Teams, with at least two years in a front desk or administrative setting.