Receptionist & Administrative Assistant

Maimone Legal; Fort Lauderdale (FL); Presencial; USD 41.000 - 50.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health insurance

Vision insurance

Dental insurance

Paid time off

Paid sick days

Descripción de la vacante

Maimone Legal is seeking a Receptionist & Administrative Assistant to be the first contact in the Fort Lauderdale office. You will handle about 10 calls daily, schedule free consultations, greet clients, and support the Office Manager and Director of Operations with administrative tasks.

This on-site role offers growth into broader office operations. You should be organized, discreet, and comfortable with Outlook and Teams, with at least two years in a front desk or administrative setting.

Formación

• Requires at least two years in a front desk or administrative role.
• Warm, professional phone presence and clear writing.
• Highly organized with proactive follow-ups.
• Comfortable with Outlook and Teams; quick to learn new software.
• Discretion handling confidential information.

Responsabilidades

• Answer and route about 10 calls daily and book free 20-minute consultations.
• Greet clients and visitors; keep lobby and conference rooms ready.
• Support Office Manager and Director of Operations with scheduling, docs, data entry, follow-ups.
• Handle mail, deliveries, supplies, and vendor coordination.
• Maintain accurate and confidential client information in systems.
• Assist with in-office logistics for new hires, interviews, and events.
• Identify and fix issues before they escalate.

Conocimientos

Front desk experience

Administrative experience

Phone etiquette

Written communication

Organizational skills

Outlook

Microsoft Teams

CRM systems

Herramientas

Outlook

Microsoft Teams

CRM systems

Descripción del empleo

Receptionist & Administrative Assistant
On-Site | Full-Time | Monday–Friday, 8:30am–5:00pm | $45,000/year | Fort Lauderdale, FL

About the Role
You're the first person anyone meets at our firm, in the lobby and on the phone. You'll take around 10 calls a day from people asking about their case or wanting to book our free 20-minute consultation, get them to the right person or onto the calendar, and keep the front of the office running the way it should.

The rest of your day is real administrative work for our Office Manager and our Director of Operations. This isn't a sit-at-the-desk receptionist job, and you won't be waiting to be told what to do. You'll take work off two busy leaders' plates and be trusted with it. If you like owning the details, there's room here to grow into office operations.

Relevant Backgrounds:

Receptionist Administrative Assistant Front Desk Office Assistant Legal Assistant Executive Assistant Hospitality

What You'll Do

• Answer and route about 10 calls a day, and book free 20-minute consultations on our intake team's calendar
• Greet clients and visitors, and keep the lobby and conference rooms ready
• Support our Office Manager and Director of Operations with scheduling, documents, data entry, and follow-ups
• Handle mail, deliveries, supplies, and vendor coordination
• Keep client information accurate and confidential in our systems
• Help with in-office logistics for new hires, interviews, and firm events
• Catch what's falling through the cracks and fix it before anyone has to ask

What We're Looking For

Required

• At least two years at a front desk or in an administrative role
• Warm and professional on the phone, and clear in writing
• Genuinely organized — you track your own follow-ups without reminders
• Comfortable in Outlook and Teams, and quick to learn new software
• Discreet with confidential information

Preferred

• Bilingual in Spanish
• Experience at a law firm or another professional services office
• Experience supporting more than one person at a time
• Experience with a CRM or case management system
• You've been the person at your office everyone asks, because you know where everything is

Compensation

$45,000 per year, plus health, vision, and dental insurance, paid time off, and paid sick days.

Who We Are

Maimone Legal is a family-run, immigrant-owned law firm in Fort Lauderdale practicing immigration, business, and estate planning law. Our founders immigrated from Canada themselves, so we understand what our clients are going through.

We go beyond paperwork — clients get strategies built for their situation and direct access to the professionals handling their case. Every person on our team shapes that experience.

Learn More:

https://maimonelegal.com