Legal Front Desk Coordinator – Professional & Confidential

Katten; Los Angeles (CA); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Medical/dental/vision

401k with employer contribution

Parental leave

Transportation fringe benefit

Back-up care option

Generous paid time off

Disability policies

Job summary

Katten is seeking a Receptionist to ensure professional, confidential, and efficient coverage of calls and visitors in our Los Angeles office. The role includes greeting on-site visitors, coordinating conference rooms, and supporting the administrative team with clerical duties.

Ideal candidates will have a high school diploma or equivalent and 2+ years in a large professional services firm, with proficiency in Outlook and MS Word.

Qualifications

• High school diploma or equivalent required.
• 2+ years of experience in a large legal or professional services firm preferred.
• Familiarity with Outlook and MS Word is preferred.
• Excellent verbal communication and interpersonal skills; ability to handle multiple lines and direct callers.

Responsibilities

• Welcome on-site visitors and announce to appropriate personnel.
• Answer incoming calls and forward to correct personnel or department.
• Transfer calls to voicemail when needed.
• Provide information about the firm, directions, and contact details.
• Schedule conference rooms, food service, and equipment; assist catering as required.
• Maintain reference guides and office floor maps; manage access cards and parking validations.
• Assist with overflow administrative tasks for Legal Executive Assistants.
• Perform general clerical duties including filing, mailing, and document preparation.

Skills

Professional demeanor

Verbal communication

Team player

Multi-tasking

Attention to detail

Education

High school diploma or equivalent

2+ years experience in a large legal or professional services firm

Tools

Outlook

MS Word

Job description

Katten is seeking a Receptionist to ensure professional, confidential, and efficient coverage of calls and visitors in our Los Angeles office. The role includes greeting on-site visitors, coordinating conference rooms, and supporting the administrative team with clerical duties.

Ideal candidates will have a high school diploma or equivalent and 2+ years in a large professional services firm, with proficiency in Outlook and MS Word.