Legal Front Desk & Admin Specialist

Whiteford, Taylor & Preston; Lexington (KY); On-site; USD 45,000 - 55,000; Full time

Job summary

Whiteford, Taylor & Preston in Lexington, KY, seeks a Receptionist / Legal Administrative Assistant to join its office. This full-time, non-exempt role blends front desk coordination with support for assigned attorneys, including document preparation, scheduling, and court filings.

The successful candidate is organized, client-focused, and comfortable switching between welcoming visitors and deadline-driven legal tasks, with ownership of assignments and a professional, courteous approach.

Qualifications

• Prior experience in a law firm or corporate office preferred.
• Strong communication and client service skills, with a professional and welcoming manner in person, by phone, and in writing.
• Strong organizational, proofreading, and time-management skills, with attention to detail and the ability to manage competing priorities and deadlines.
• Ability to take ownership of assignments, anticipate needs, and exercise sound judgment and discretion when handling confidential client and firm information.
• Proficiency with Microsoft Word, Excel, PowerPoint, and PDF applications, including scanning and imaging.
• Proficiency with legal document management software and with legal timekeeping and billing or case management software.

Responsibilities

• Welcome clients and visitors, answer and route calls and general inquiries, and relay messages promptly.
• Manage conference room reservations and coordinate meeting setup and reset, basic audiovisual support, and food and beverage service.
• Keep reception, conference rooms, visiting attorney offices, and other shared spaces orderly and ready for use. Maintain pantry supplies and assist with office events.
• Receive and distribute incoming mail and coordinate outgoing mail, certified mail, overnight shipments, and courier deliveries.
• Draft, proofread, format, and finalize legal documents and correspondence, including contracts and pleadings. Prepare and maintain deposition, pleading, closing, and transaction binders.
• Manage attorney calendars, schedule appointments, court dates, and depositions, and track filing and response deadlines. Assist with paper and electronic court filings and conduct preliminary legal research as requested.
• Assist with opening and closing client matters, organizing electronic and paper files, and maintaining client contact information.
• Arrange travel, prepare expense reimbursement requests, and assist with attorney time entry and monthly billing.

Skills

Communication

Client service

Organization

Proofreading

Time management

Discretion

Attention to detail

Ownership

Tools

Microsoft Word

Excel

PowerPoint

PDF applications

Scanning and imaging

Legal document management software

Legal timekeeping / billing software

Job description

Whiteford, Taylor & Preston in Lexington, KY, seeks a Receptionist / Legal Administrative Assistant to join its office. This full-time, non-exempt role blends front desk coordination with support for assigned attorneys, including document preparation, scheduling, and court filings.

The successful candidate is organized, client-focused, and comfortable switching between welcoming visitors and deadline-driven legal tasks, with ownership of assignments and a professional, courteous approach.