Legal Front Desk & Admin Coordinator (On-Site)

Bosun; City of White Plains (NY); Vor Ort; USD 42.000 - 54.000; Vollzeit

Zusammenfassung

Bosun in White Plains, NY is seeking a Legal Receptionist/Administrative Assistant to be the first point of contact for clients and visitors and to keep a busy law office running smoothly on a Monday–Friday, on-site schedule.

Ideal candidates have strong communication, meticulous organization, and experience supporting attorneys and paralegals with calendaring, filing, mail and travel coordination.

Qualifikationen

• Minimum of 3 years experience in receptionist, front desk, or administrative support.
• Professional, customer-focused approach with strong communication.
• Ability to manage multiple priorities in a fast-paced legal office.
• Proficiency in Microsoft 365 suite.

Aufgaben

• Serve as first point of contact for clients, visitors, and calls.
• Answer, direct calls, take messages, ensure timely communication.
• Coordinate conference room reservations and meeting spaces.
• Receive, sort, scan, and distribute mail; prepare outgoing packages.
• Maintain organized physical and electronic files for legal matters.
• Provide support to attorneys and paralegals; copy, prep documents.
• Assist with legal calendaring and scheduling backup.
• Monitor office supplies and maintain organized workspaces.
• Handle confidential client and firm information professionally.
• Provide travel assistance to the New Jersey office when needed.

Kenntnisse

Customer service

Communication

Multitasking

Ausbildung

High school diploma or equivalent

Tools

Microsoft 365

Jobbeschreibung

Bosun in White Plains, NY is seeking a Legal Receptionist/Administrative Assistant to be the first point of contact for clients and visitors and to keep a busy law office running smoothly on a Monday–Friday, on-site schedule.

Ideal candidates have strong communication, meticulous organization, and experience supporting attorneys and paralegals with calendaring, filing, mail and travel coordination.