Legal Executive Assistant - Investment Firm

Mission Staffing; New York (NY); On-site; USD 110,000 - 125,000; Full time

Job summary

Mission Staffing is seeking an Executive Legal Assistant for a leading investment firm in New York. The ideal candidate will support the legal team with board governance, legal operations, and administration, requiring extensive experience in corporate legal assistance and proficiency in Microsoft Office.

Benefits

Vision insurance

Medical insurance

401(k)

Qualifications

• 5–7+ years of executive support experience, preferably in legal or corporate governance.
• Proven ability to handle confidential information with discretion.
• Strong proficiency in Microsoft Office and board portal software.

Responsibilities

• Coordinate logistics for board and committee meetings.
• Manage preparation and distribution of board materials.
• Support the legal department in document execution and administrative processes.

Skills

Corporate Legal EA experience

Excellent written and verbal communication

Time management

Multitasking abilities

Tools

Microsoft Office Suite

Board portal software

DocuSign

Job description

This range is provided by Mission Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$110,000.00/yr - $125,000.00/yr

Executive Legal Assistant - Investment Firm

Location: New York, NY

A leading publicly traded real estate investment trust (REIT) is seeking a highly organized and detail-oriented Executive Assistant to support its Legal team. This role plays a key part in supporting board governance, legal operations, and department administration, and is ideal for someone experienced in working with senior executives and handling sensitive corporate matters.

MUST HAVE EXPERIENCE WITH:

• Corporate Legal EA experience
• Board portal software
• Interfaced with board of directors

Key Responsibilities

• Coordinate the logistics of board and committee meetings for two public entities, including scheduling, agenda preparation, and board portal administration.
• Serve as a liaison to board members and their assistants; manage the preparation and distribution of board materials, annual evaluations, surveys, and D&O questionnaires.
• Assist in preparing and finalizing meeting minutes and ensure accurate recordkeeping of corporate documents.
• Support the legal department in document execution (including originals and DocuSign) and assist with general legal administrative processes.
• Process departmental invoices, track expenses, and assist in budgeting and accruals.
• Manage calendars, coordinate meetings and travel arrangements, and maintain organized department files and subscriptions.
• Ensure smooth day-to-day administrative operations and support cross-functional collaboration with a proactive, team-oriented approach.

Qualifications

• 5–7+ years of executive support experience, preferably within legal, corporate governance, or financial services environments.
• Proven ability to handle confidential information with discretion and professionalism.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); experience with board portal software, DocuSign, and AP platforms (e.g., Basware) is a plus.
• Excellent written and verbal communication, time management, and multitasking abilities.
• Highly organized, resourceful, and capable of working independently while contributing to a collaborative team culture.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal and Administrative

• Industries

  Legal Services, Financial Services, and Investment Management

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Inferred from the description for this job

Vision insurance

Medical insurance

401(k)

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