Legal Executive Assistant - Investment Firm

Mission Staffing; City of White Plains (NY); On-site; USD 80,000 - 120,000; Full time

Job summary

A leading publicly traded real estate investment trust is seeking an Executive Legal Assistant to support its Legal team in White Plains, NY. This role involves coordinating board meetings, managing legal documents, and maintaining organizational operations. Ideal candidates will possess strong executive support experience and proficiency in legal environments.

Qualifications

• 5–7+ years of executive support experience, preferably in legal or corporate governance.
• Proven ability to handle confidential information with discretion.
• Strong proficiency in Microsoft Office Suite and board portal software.

Responsibilities

• Coordinate logistics for board and committee meetings.
• Prepare and distribute board materials and manage evaluations.
• Assist in document execution and legal administrative processes.

Skills

Organizational skills

Discretion

Communication

Time management

Multitasking

Team-oriented

Tools

Microsoft Office Suite

Board portal software

DocuSign

AP platforms

Job description

Executive Legal Assistant - Investment Firm

Location : New York, NY

A leading publicly traded real estate investment trust (REIT) is seeking a highly organized and detail-oriented Executive Assistant to support its Legal team. This role plays a key part in supporting board governance, legal operations, and department administration, and is ideal for someone experienced in working with senior executives and handling sensitive corporate matters.

MUST HAVE EXPERIENCE WITH :

• Corporate Legal EA experience
• Board portal software
• Interfaced with board of directors

Key Responsibilities

• Coordinate the logistics of board and committee meetings for two public entities, including scheduling, agenda preparation, and board portal administration.
• Serve as a liaison to board members and their assistants; manage the preparation and distribution of board materials, annual evaluations, surveys, and D&O questionnaires.
• Assist in preparing and finalizing meeting minutes and ensure accurate recordkeeping of corporate documents.
• Support the legal department in document execution (including originals and DocuSign) and assist with general legal administrative processes.
• Process departmental invoices, track expenses, and assist in budgeting and accruals.
• Manage calendars, coordinate meetings and travel arrangements, and maintain organized department files and subscriptions.
• Ensure smooth day-to-day administrative operations and support cross-functional collaboration with a proactive, team-oriented approach.

Qualifications

• 5–7+ years of executive support experience, preferably within legal, corporate governance, or financial services environments.
• Proven ability to handle confidential information with discretion and professionalism.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); experience with board portal software, DocuSign, and AP platforms (e.g., Basware) is a plus.
• Excellent written and verbal communication, time management, and multitasking abilities.
• Highly organized, resourceful, and capable of working independently while contributing to a collaborative team culture.

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Legal Executive Assistant • White Plains, NY, US