Legal Executive Assistant - Calendar & Travel Pro

Ropes & Gray LLP; Boston (MA); Hybrid; USD 77,000 - 117,000; Full time

Job summary

Ropes & Gray LLP in Boston seeks a Legal Executive Assistant to support Directors and Senior Managers in the Marketing/Business Development Department. You will manage day-to-day activities, screen, organize, and prioritize requests from internal and external clients.

You will handle travel/logistics, calendar management, correspondence, and meetings with strict confidentiality and professional communication. A strong MS Office skillset and relationship management are essential.

Qualifications

• College degree or equivalent.
• Expert proficiency with MS Office (Word, Excel, PowerPoint and Outlook).
• Strong organizational skills and attention to detail.
• Strong interpersonal skills and ability to build relationships with internal/external lawyers, staff and clients.
• Expert communication skills.
• Proactive approach to problem-solving and strong decision-making capability.

Responsibilities

• Supports and demonstrates fluency in the Firm's Trusted Advisor and Proactive Assistance programs.
• Maintains confidentiality and demonstrates strong interpersonal communication.
• Delivers clear written communication with attention to business writing standards.
• Keeps a positive, professional attitude and collaborates with other departments.
• Opens to feedback and adapts performance as needed.
• Ensures open communication and cross-training for team efficiency.
• Provides superior client service to internal/external clients.
• Manages gatekeeping, prioritizes needs, and suggests workflow improvements.
• Develops understanding of assignments work habits and client needs.
• Anticipates needs and advances work with minimal direction.
• Learns our practices and maintains relationships with professional organizations.
• Keeps Directors informed of upcoming commitments and responsibilities.
• Composes, edits and proofs correspondence, presentations and documents.
• Demonstrates exceptional document production skills.
• Coordinates internal/external meetings and logistics.
• Arranges travel with preferred methods and maintains travel preferences.
• Manages calendars across multiple lawyers, clients, offices and time zones.

Skills

MS Office proficiency

Strong organizational skills

Interpersonal skills

Communication skills

Proactive problem solving

Education

College degree or equivalent

Tools

Chrome River

American Express Card

Job description

Ropes & Gray LLP in Boston seeks a Legal Executive Assistant to support Directors and Senior Managers in the Marketing/Business Development Department. You will manage day-to-day activities, screen, organize, and prioritize requests from internal and external clients.

You will handle travel/logistics, calendar management, correspondence, and meetings with strict confidentiality and professional communication. A strong MS Office skillset and relationship management are essential.