Global Legal Programs & Operations Coordinator

Ropes & Gray LLP; New York (NY); Hybrid; USD 76,000 - 110,000; Full time

Job summary

Ropes & Gray LLP in New York seeks a Legal Administrative Assistant to provide comprehensive administrative and program coordination support for the department's initiatives. You will act as the primary operational liaison among leadership, external coaches, practice groups, and firm departments, handling vendor invoicing, budgeting, scheduling across geographies, and program tracking.

You will maintain reference libraries, manage project tools like SmartSheet, coordinate onboarding for partners

Qualifications

• College degree or equivalent.
• Expert proficiency with MS Office.
• Proficiency with SmartSheet or comparable project management software.
• Strong organizational skills and attention to detail.
• Strong interpersonal and communication skills.
• Experience with budget tracking, invoicing, and vendor management.
• Experience in a law firm or professional services environment.

Responsibilities

• Manage vendor invoices and budget tracking for departmental programs.
• Coordinate high-volume scheduling across multiple geographies and vendors.
• Maintain programTracking systems and project management tools (e.g., SmartSheet).
• Serve as liaison between leadership, practice groups, and internal departments.
• Coordinate onboarding and coaching sessions for partners and external vendors.
• Assist with meeting notes, transcription, and distribution of materials.

Skills

Strong organizational skills

Excellent communication

Interpersonal skills

Vendor management

Budget tracking

High-volume scheduling

Problem-solving

Education

College degree or equivalent

Tools

MS Office

SmartSheet

Job description

Ropes & Gray LLP in New York seeks a Legal Administrative Assistant to provide comprehensive administrative and program coordination support for the department's initiatives. You will act as the primary operational liaison among leadership, external coaches, practice groups, and firm departments, handling vendor invoicing, budgeting, scheduling across geographies, and program tracking.

You will maintain reference libraries, manage project tools like SmartSheet, coordinate onboarding for partners