Legal Events & Meetings Specialist

Thompson Coburn LLP; St. Louis (MO); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Dental Insurance

Life Insurance

Disability Insurance

Paid Parental Leave

401(k) Plan

Parking/Transportation Stipend

Section 125 Plan (Pre-tax premiums and

Paid Holidays

PTO

Annual Discretionary Bonus

Employee Assistance Program (EAP)

Employee Wellness Program

Tuition Reimbursement

529 Plans

Long Term Care

Job summary

Thompson Coburn LLP in St. Louis is seeking a full-time Meetings and Events Coordinator to support a fast-paced law firm environment.

You will plan, coordinate, and execute firm-wide conferences and client events with meticulous attention to detail. In this role, you will manage budgets, timelines, invitations, registrations, and post-event analyses, while collaborating with Senior Manager, Meetings & Events and other practice groups across multiple offices.

Qualifications

• High school diploma or equivalent required.
• A minimum of two years prior experience with event coordination and/or planning is required; law firm or professional services experience preferred.

Responsibilities

• Coordinates and facilitates firm conference center meetings and events, including menu planning, parking, security, and invoice processing.
• Plans and executes offsite meetings and events, attending planning sessions with practice groups and managing details such as invitations, RSVP tracking, and guest lists.
• Collaborates with Senior Manager, Meetings & Events on venue selection, contracts, and event vision.
• Calculates and monitors event budgets to ensure compliance.
• Manages event timelines and ensures deadlines are met.
• Oversees event logistics including registration, attendee tracking, materials, and evaluations.
• Prepares post-event reports and suggest follow-up actions.
• Travels to other offices or cities as needed to support events.
• Maintains regular communication with Senior Manager, Meetings & Events throughout all event phases.
• Supports the Manager, Client Events with logistical needs when applicable. Assists with special projects as assigned by Senior Manager, Meetings & Events.

Skills

Prioritize workload

Punctual

Transportation

Microsoft Office

Professionalism

English communication

Attention to detail

Time management

Critical thinking

Overtime ability

Mobility 20 lbs

Education

High school diploma

Tools

Microsoft Office

Job description

Thompson Coburn LLP in St. Louis is seeking a full-time Meetings and Events Coordinator to support a fast-paced law firm environment.

You will plan, coordinate, and execute firm-wide conferences and client events with meticulous attention to detail. In this role, you will manage budgets, timelines, invitations, registrations, and post-event analyses, while collaborating with Senior Manager, Meetings & Events and other practice groups across multiple offices.