Meetings and Events Coordinator

Thompson Coburn LLP

St. Louis (MO)

On-site

USD 50,000 - 70,000

Full time

11 days ago

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Benefits offered by this job

Medical Insurance

Vision Insurance

Dental Insurance

Life Insurance

Disability Insurance

Paid Parental Leave

401(k) Plan

Parking/Transportation Stipend

Section 125 Plan (Pre-tax premiums and

Paid Holidays

PTO

Annual Discretionary Bonus

Employee Assistance Program (EAP)

Employee Wellness Program

Tuition Reimbursement

529 Plans

Long Term Care

Job summary

Thompson Coburn LLP in St. Louis is seeking a full-time Meetings and Events Coordinator to support a fast-paced law firm environment.

You will plan, coordinate, and execute firm-wide conferences and client events with meticulous attention to detail. In this role, you will manage budgets, timelines, invitations, registrations, and post-event analyses, while collaborating with Senior Manager, Meetings & Events and other practice groups across multiple offices.

Qualifications

High school diploma or equivalent required.
A minimum of two years prior experience with event coordination and/or planning is required; law firm or professional services experience preferred.

Responsibilities

Coordinates and facilitates firm conference center meetings and events, including menu planning, parking, security, and invoice processing.
Plans and executes offsite meetings and events, attending planning sessions with practice groups and managing details such as invitations, RSVP tracking, and guest lists.
Collaborates with Senior Manager, Meetings & Events on venue selection, contracts, and event vision.
Calculates and monitors event budgets to ensure compliance.
Manages event timelines and ensures deadlines are met.
Oversees event logistics including registration, attendee tracking, materials, and evaluations.
Prepares post-event reports and suggest follow-up actions.
Travels to other offices or cities as needed to support events.
Maintains regular communication with Senior Manager, Meetings & Events throughout all event phases.
Supports the Manager, Client Events with logistical needs when applicable. Assists with special projects as assigned by Senior Manager, Meetings & Events.

Skills

Prioritize workload

Punctual

Transportation

Microsoft Office

Professionalism

English communication

Attention to detail

Time management

Critical thinking

Overtime ability

Mobility 20 lbs

Education

High school diploma

Tools

Microsoft Office

Job description

Thompson Coburn, a large full-service law firm with offices in eight (8) cities across the U.S., is in search of a full-time non-exempt Meetings and Events Coordinator to join its St. Louis office. With over 450 attorneys and experience in 50 areas of law, Thompson Coburn is regularly recognized for providing clients with outstanding value and service. Driven by our core values of integrity, innovation, and diversity, we collaborate and work in a welcoming, fast-paced, and inclusive environment.

Key Responsibilities

Coordinates and facilitates firm conference center meetings and events, including menu planning, parking, security, and invoice processing.
Plans and executes offsite meetings and events, attending planning sessions with practice groups and managing details such as invitations, RSVP tracking, and guest lists.
Collaborates with Senior Manager, Meetings & Events on venue selection, contracts, and event vision.
Calculates and monitors event budgets to ensure compliance.
Manages event timelines and ensures deadlines are met.
Oversees event logistics including registration, attendee tracking, materials, and evaluations.
Prepares post-event reports and suggest follow-up actions.
Travels to other offices or cities as needed to support events.
Maintains regular communication with Senior Manager, Meetings & Events throughout all event phases.
Supports the Manager, Client Events with logistical needs when applicable. Assists with special projects as assigned by Senior Manager, Meetings & Events.

Knowledge, Skills, And Abilities Required

Must have ability to prioritize a heavy workload with frequent tight deadlines.
Must be punctual and have the ability to work overtime as needed.
Must have reliable transportation to attend offsite events.
Intermediate proficiency with Microsoft Office (Outlook, Word, Excel) is required.
Must possess a high level of professionalism and interpersonal skills so as to be able to work well with employees at all levels within the organization and maintain all information in the strictest of confidence. Required to use tact and diplomacy when dealing with others.
Must have the ability to read, write, and communicate fluent English; ability to compose documents in the appropriate business style using correct grammar and spelling; ability to communicate clearly using proper grammar and diction over the telephone.
Must possess attention to detail, ability to balance multiple projects and have strong time management skills.
Must have ability to reason and apply common-sense understanding to situations encountered.
Ability to process routine daily functions while being able to resolve sensitive issues and complex assignments utilizing above average critical thinking skills.
Ability to work overtime as needed.
The physical demands of this position are representative of those that must be met by an employee in order for him or her to successfully perform the essential functions of the position. These include being both mobile and stationary throughout the work day, having the ability to transport 20 pounds and being able to operate a computer and other business equipment found in the office.

Experience And Education Qualifications

High school diploma or equivalent required.
A minimum of two years prior experience with event coordination and/or planning is required; law firm or professional services experience preferred.

Thompson Coburn LLP is a large, full service, multi-state firm with offices in Birmingham, Chicago, Dallas, Los Angeles, New York, St. Louis, Southern Illinois, and Washington D.C. At Thompson Coburn, our behavior and the expectations we have of ourselves are guided by the values that we hold in the highest regard: integrity, a passion for excellence, a focus on serving the client, a value of diversity, innovation, creativity, trust, and loyalty. Within the Firm, we value each other as people and colleagues. In addition to the exceptional working environment and a competitive salary, Thompson Coburn provides the following benefit options to qualifying employees: