Administrative Support Assistant

Thompson Coburn LLP

St. Louis (MO)

On-site

USD 36,000 - 48,000

Full time

4 days ago

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Benefits offered by this job

Medical Insurance

Vision Insurance

Dental Insurance

Life Insurance & ADD policies

Short & Long Term Disability Insurance

Paid Parental Leave

401(k) Profit Sharing plans

Parking/Transportation Stipend

Section 125 Plan

Paid Holidays

Paid Time Off

Annual Discretionary Bonus

Employee Assistance Program

Employee Wellness Program

Tuition Reimbursement

529 College Savings Plan Deductions

Long Term Care

Job summary

Thompson Coburn LLP seeks an Administrative Support Assistant for our St. Louis office. This full-time, in-office role provides clerical support to attorneys and staff, with hands-on training and opportunities for professional growth.

The position emphasizes accuracy, teamwork, and a client-focused service mindset. Required include a high school diploma or equivalent, 1 year of admin experience preferred, and proficiency in Word, Excel, and Outlook.

Qualifications

High School Diploma or equivalent required; Associate Degree preferred.
Minimum of one year of administrative/office support experience preferred.
Proficient in Microsoft Word, Excel, and Outlook with strong organizational skills.

Responsibilities

Provide clerical and administrative support to attorneys and staff.
Ensure accurate time entries, proofreading, and billing readiness.
Manage documents in the firm’s document system and maintain paper files.
Perform scanning, copying, printing, and document production tasks.
Enter invoices and expense reports into the firm’s system as assigned.
Support special projects and coverage to ensure efficient workflow.
Maintain a professional, service-oriented team environment.

Skills

Administrative support

Microsoft Office

Word

Excel

Outlook

Time management

Communication

Education

High School Diploma or equivalent

Associate Degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Thompson Coburn, a large full-service law firm with offices in multiple cities across the United States, is seeking an Administrative Support Assistant (ASA) to fill a full-time, non-exempt position in its St. Louis office. With more than 450 attorneys and experience in over 50 areas of law, Thompson Coburn is regularly recognized for providing clients with outstanding value and service. Guided by our core values of integrity, innovation, diversity, and collaboration, we foster a welcoming, inclusive, and high-performing work environment.

The Administrative Support Assistant role is an entry-level position designed to build a strong foundation in legal administrative support. This role provides essential clerical and administrative assistance to attorneys, paralegals, and legal administrative staff while offering hands-on training, mentorship, and opportunities for professional growth. Administrative Support Assistants are part of a firmwide administrative support team (FAST) and provide assistance across multiple attorneys, practice groups, and offices. Individuals in this role are expected to be detail-oriented, dependable, coachable, and motivated to learn in a fast-paced professional environment. This is an excellent opportunity for candidates seeking to develop valuable experience within a professional service environment. This position requires in-office support.

Key Responsibilities

Provide clerical and administrative support to legal support staff, attorneys, and paralegals under the guidance of experienced Legal Administrative Assistants or Specialists.
Ensure attorney time entries are entered, proofread, edited as necessary, and released in accordance with firm deadlines and billing requirements.
Profile, upload, and manage documents within the Firm's electronic document management system; organize and maintain paper files as needed.
Perform scanning, copying, printing, and document production tasks to support attorneys and legal teams.
Enter invoices and attorney expense reports into the Firm's expense management system as assigned.
Assist with special projects, overflow work, and team-based administrative responsibilities to ensure consistent coverage and efficient workflow.
Support a collaborative team environment by maintaining flexibility, professionalism, and a service-oriented mindset.

Education And Experience Qualifications

High School Diploma or equivalent required; Associate Degree preferred.
Minimum of one (1) year of experience in an administrative, office support, or professional services environment preferred.
Intermediate proficiency in Microsoft Office, including Word, Excel, and Outlook.
Strong organizational, communication, and attention-to-detail skills.
Ability to manage multiple tasks, meet deadlines, and work effectively in a fast-paced environment.

Thompson Coburn LLP is a large, full service, multi-state firm with offices in Birmingham, Chicago, Dallas, Los Angeles, New York, St. Louis, Southern Illinois, and Washington D.C. At Thompson Coburn, our behavior and the expectations we have of ourselves are guided by the values that we hold in the highest regard: integrity, a passion for excellence, a focus on serving the client, a value of diversity, innovation, creativity, trust, and loyalty. Within the Firm, we value each other as people and colleagues.

In addition to the exceptional working environment and a competitive salary, Thompson Coburn provides the following benefit options to qualifying employees: