Legal Billing Coordinator

Jobot; Hackensack (NJ); Hybrid; USD 80,000 - 100,000; Full time

Benefits offered by this job

Hybrid schedule after training

Competitive compensation

Inclusive culture

Job summary

Jobot is partnering with a growing national law firm seeking a Legal Billing Coordinator in Hackensack, NJ. The role entails preparing and editing client invoices, ensuring accuracy, and liaising with attorneys and staff to resolve billing issues.

The position offers a hybrid schedule following training and competitive compensation. We look for 3+ years of law firm billing experience, proficiency with Elite 3E or Aderant, and strong MS Office skills.

Qualifications

• 3+ years hands-on billing experience in a law firm.
• Experience with Elite 3E or Aderant required.
• Proficient in MS Office applications.
• Able to multi-task, prioritize, and manage time efficiently.
• High attention to detail in billing processes.

Responsibilities

• Prepare and edit client invoices per firm policies and client guidelines.
• Review billing data for accuracy and ensure all billable time and expenses are captured.
• Coordinate with attorneys, paralegals, and staff to resolve billing issues.
• Respond to client inquiries regarding billing and payment status.
• Process write-offs according to firm policy.
• Execute complex bills with discounts, split-party billing, and electronic formats.
• Produce monthly and quarterly billing reports for management.

Skills

Billing experience in a law firm

Elite 3E/Aderant experience

MS Office proficiency

Multi-tasking & prioritization

Attention to detail

Adaptability in fast-paced environment

Tools

Elite 3E

Aderant (or equivalent)

MS Office

Job description

Legal Billing Coordinator

$80000 - $100000 per year | Hackensack, NJ | Hybrid | Permanent

A growing, national law firm is seeking a dynamic legal billing professional

A bit about us:

A growing, national law firm with a strong presence on the East Coast and Southern US

Why join us?

• Competitive compensation & Benefits
• Hybrid work schedule following training - work/life balance
• Outstanding company culture built on collaboration, inclusion, communication and support
• Experienced leadership team that promotes professional development and career growth

Job Details

Jobot is partnering with a growing, national law firm to staff a position as a Legal Billing Coordinator. The Legal Billing Coordinator will be responsible for the following:

• Prepare and edit client invoices in accordance with firm policies and client guidelines.
• Proficient in E-billing procedures.
• Review and verify accuracy of billing data, ensuring all billable time and expenses are accounted for.
• Coordinate with attorneys, paralegals, and other staff to resolve billing discrepancies and issues.
• Respond to client inquiries regarding billing and payment status.
• Process write-offs following Firm policy.
• Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split-party billing, preparation of electronic bills).
• Ability to handle a high volume of bills per month.
• Ability to effectively interact and communicate with attorneys, assistants, and clients.
• Review and verify accuracy of billing and supporting documentation as required.
• Create new billing formats as needed.
• Assist with the preparation of monthly and quarterly billing reports for management review.

Required Skills:

• 3 or more years hands-on billing experience in a law firm.
• Elite 3E, Aderant (or equivalent accounting software) experience.
• Demonstrated proficiency with MS Office.
• Ability to multi-task and prioritize.
• Ability to organize work flow and use time efficiently.
• Ability to show strong attention to detail.
• Ability to perform at high levels in a fast paced ever-changing work environment and successfully adapt to changing priorities and work demands.
• Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative.
• Flexibility to adapt to all situations and work varied hours; possibly work weekends or evenings.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.