Legal Document Coordinator

Holland & Knight LLP; Philadelphia (Philadelphia County); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical coverage

Dental & vision

Life insurance

Disability insurance

401(k) plan

Profit sharing

Paid holidays

Paid time off

Job summary

Holland & Knight LLP is seeking a Paralegal Assistant based in our Philadelphia office. The role supports paralegals and attorneys with document management, file organization, and materials preparation for legal matters.

We value 1–3 years of relevant experience, a Bachelor's degree, and strong MS Office skills. The position emphasizes routine, process‑driven tasks performed under direct supervision in a collaborative team environment.

Qualifications

• Bachelor’s degree required; 1–3 years of paralegal/administrative experience.
• Experience with document management, filing, and trial preparation.
• Ability to follow procedures and escalate issues appropriately.

Responsibilities

• Provide clerical and administrative support to paralegals and attorneys.
• Gather, organize, file, and distribute documents using firm systems.
• Prepare case and transaction files, including indexing and labeling.
• Assist with preparation of materials for trials, hearings, and closings.
• Support document production and filing, monitor status and distribute copies.
• Perform routine document tasks like converting formats and saving to repositories.
• Maintain confidentiality and escalate complex matters.
• Collaborate within a team and follow guidelines.
• Maintain regular, predictable work hours.
• Handle special projects as assigned.

Skills

MS Office

Document management

Team collaboration

Attention to detail

Legal support

Procedural compliance

File organization

Communication

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Document management software

Job description

Holland & Knight LLP is seeking a Paralegal Assistant based in our Philadelphia office. The role supports paralegals and attorneys with document management, file organization, and materials preparation for legal matters.

We value 1–3 years of relevant experience, a Bachelor's degree, and strong MS Office skills. The position emphasizes routine, process‑driven tasks performed under direct supervision in a collaborative team environment.