Legal Administrative Assistant — Document & Case Support

Holland & Knight LLP; Boston (MA); On-site; USD 40,000 - 59,000; Full time

Benefits offered by this job

Bonus opportunities

Comprehensive benefits package

Job summary

Holland & Knight LLP in Boston seeks a Paralegal Assistant to provide clerical and administrative support, helping paralegals and attorneys with document management, indexing, and file preparation for legal matters. The role operates under direct supervision, handling routine tasks while escalating complex issues as needed.

The position emphasizes accuracy, confidentiality, and collaboration within a team to ensure timely workflow and efficient service to clients.

Qualifications

• Bachelor’s degree and 1–3 years of relevant experience.
• Experience in document organization, filing, and case support.
• Experience in a law firm or legal department preferred.

Responsibilities

• Provide clerical and administrative support to paralegals and attorneys.
• Gather, organize, file, retrieve, and distribute documents.
• Prepare and maintain case- and transaction-related files.
• Assist with preparation of materials for trials, hearings, depositions, and closings.
• Support document production and filing activities.
• Perform routine document tasks such as converting documents and creating indexes.
• Maintain confidentiality and elevate complex matters as needed.
• Work collaboratively within a team and follow guidelines.
• Maintain a regular, predictable schedule during business hours.
• Handle special projects as assigned.

Skills

Microsoft Office

Document management

Attention to detail

Team collaboration

PDF conversion

Communication skills

Under supervision

Education

Bachelor’s degree

Job description

Holland & Knight LLP in Boston seeks a Paralegal Assistant to provide clerical and administrative support, helping paralegals and attorneys with document management, indexing, and file preparation for legal matters. The role operates under direct supervision, handling routine tasks while escalating complex issues as needed.

The position emphasizes accuracy, confidentiality, and collaboration within a team to ensure timely workflow and efficient service to clients.