Legal Admin & Document Specialist

Holland & Knight; Philadelphia (Philadelphia County); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

Life and AD&D insurance

Disability insurance

FSAs/HSAs

401(k) with profit sharing

Paid holidays

Job summary

Holland & Knight in Philadelphia is seeking a Paralegal Assistant to provide clerical and administrative support to paralegals and attorneys, aiding with document management and file organization. The role operates under direct supervision to ensure timely completion of legal work.

Responsibilities include preparing case files, indexing, assisting with trial materials, and handling routine document tasks. Candidates should have a bachelor’s degree and 1–3 years of relevant experience, with

Qualifications

• Bachelor’s degree required.
• 1–3 years’ experience in document organization or legal support.
• Strong attention to detail and organizational skills.
• Ability to work under direct supervision and meet deadlines.

Responsibilities

• Provide clerical and administrative support to paralegals and attorneys under direct supervision.
• Gather, organize, file, retrieve, and distribute documents using firm systems.
• Prepare and maintain case- and transaction-related files.
• Assist with preparation of materials for trials, hearings, and other events.
• Support document production and filing for court or regulatory filings.
• Perform routine document tasks such as converting formats and saving to repositories.
• Maintain confidentiality and escalate complex issues when appropriate.
• Collaborate with team and adhere to guidelines and instructions.

Skills

Microsoft Office

Document management

Attention to detail

Follow procedures

Teamwork

Education

Bachelor’s degree

Tools

Microsoft 365

Job description

Holland & Knight in Philadelphia is seeking a Paralegal Assistant to provide clerical and administrative support to paralegals and attorneys, aiding with document management and file organization. The role operates under direct supervision to ensure timely completion of legal work.

Responsibilities include preparing case files, indexing, assisting with trial materials, and handling routine document tasks. Candidates should have a bachelor’s degree and 1–3 years of relevant experience, with