Legal Department Coordinator

Dutch Bros Coffee; Tempe (AZ); Hybride; USD 45 000 - 65 000; Plein temps

Avantages offerts par ce poste

Hybrid work model

In-office Tempe

Flexible Fridays

Résumé du poste

Dutch Bros Coffee seeks a Legal Department Coordinator to serve as the hub of the legal team. You’ll manage the General inbox and the Legal Front Door intake queue, triage matters, and assign to attorneys or paralegals. You’ll also handle calendar support for the CLO and coordinate department meetings and events.

In this role, you’ll manage physical mail, process invoices, and support document signatures and basic agreements. A structured, confidential, fast-paced environment awaits you in Tempe.

Qualifications

• High School Diploma or GED required; Associate's Degree preferred.
• 2+ years of general office or administrative experience; legal/corporate setting preferred.
• Strong organizational and multitasking abilities; attention to detail and confidentiality.
• Proficiency with Microsoft 365, Docusign, video conferencing and related tech.
• Experience with matter intake or legal admin workflows is a plus.

Responsabilités

• Inbox and new matter intake management for the Legal Department, triaging requests.
• Calendar management for the CLO; schedule coordination and meeting logistics.
• Mail, shipping, and records management for the department.
• Support invoice reconciliation and legal spend tracking with vendors and attorneys.
• Assist with document preparation, signatures, and basic agreements.

Connaissances

Organizational skills

Tech-savvy

Clear communication

Discretion confidential

Customer service

Formation

High School Diploma or GED

Associate's Degree preferred

Outils

Microsoft 365

Docusign

Video conferencing

Smartsheet

LawVu / matter intake

Description du poste

It's fun to work in a company where people truly believe in what they are doing. At Dutch Bros Coffee, we are more than just a coffee company. We are a fun-loving, mind-blowing company that makes a difference one cup at a time.Position Overview :At Dutch Bros, we bring high energy, massive smiles, and genuine human connection to everything we do— and the Legal Department is no exception! We are seeking a dynamic, detail-obsessed, and customer-service minded Legal Department Coordinator to be the operational heart of our growing legal team.As a key member of the Company’s growing Legal team, you’ll act as the central traffic controller for the entire department by providing the administrative and operational support that keeps the department running efficiently day-to-day. This role serves as the primary point of contact for the Legal Department's general email inbox and internal Business Portal (the “Legal Front Door”) intake queue. Key responsibilities include intake and triage of incoming legal matters, managing registered agent portal notifications, processing physical and outgoing mail/shipping, supporting invoice reconciliation, coordinating the Chief Legal Officer's (CLO) calendar, and organizing department meetings and events.Working closely under the direction of paralegals and attorneys, this role ensures all incoming legal matters are triaged, prioritized, and routed efficiently. This position requires strong organizational skills, sound judgment, a strict commitment to confidentiality and legal privilege, and the ability to manage multiple priorities in a fast-paced environment.Key Result AreasInbox & New Matter Intake ManagementMonitor, triage, and respond to routine inquiries in the Legal Department's general email inbox, routing more complex requests to the appropriate attorney, paralegal, or cross-functional teamServe as the primary point of contact for the intake, setup, and assignment of all new contracts, legal matters, and general inquiries within the Legal Department’s Business Portal (the” Legal Front Door”)Serve as the primary administrator for the Company’s registered agent portal; actively monitor and ensure formal acknowledgement of all incoming Service of Process (“SOP”) notifications and legal notices for timely intakeEnsure consistency with intake setup by reviewing new submissions for completeness, categorizing requests, and timely assignment to the appropriate paralegal or attorney team member for processingCalendar Support & Meeting CoordinationManage the CLO's calendar, including scheduling, prioritizing, and resolving conflicting meeting requestsCoordinate Legal Department meetings, including scheduling, setting up virtual/in-person logistics, distributing agendas, and capturing notes and action itemsSupport planning and coordination of Legal Department events, such as team lunches, celebrations, and other engagement activitiesMail & ShippingReceive, sort, and distribute all incoming physical mail and packages for the Legal Department, including time-sensitive items such as service of process, as directed by paralegals and attorneysPrepare, process, and coordinate outgoing mail and shipments for the Legal Department, including tracking and confirming deliveryScan and file incoming and outgoing correspondence in accordance with the department's document retention protocolsLegal Spend & Invoice SupportSupport legal spend management and invoice reconciliation for the Legal Department, including logging, coding, and matching invoices to matters or budget linesFollow up with outside counsel, vendors, and internal partners on missing or incomplete invoice informationGeneral Administrative SupportMaintain organized, up-to-date filing systems for department records, in accordance with established protocolsSupport the collection and routing of document signatures, including manual, notary, and electronic signaturesAssist with the preparation and formatting of department reports, presentations, and other materials as requestedAssist with processing form documents and basic agreements for signature (e.g., NDAs, contractor, and vendor agreements)Maintain state Bar license and CLE compliance for company attorneys to ensure active status and timely renewalsOrder and maintain office and department suppliesProvide backup administrative support to other members of the Legal Department during absences or periods of high volumeIdentify opportunities to improve administrative processes and workflows within the departmentPerform other administrative duties required to maintain the normal course of businessOther special projects as neededSkillsStrong organizational skills, with the ability to manage multiple priorities and meet deadlines.Tech-savvy, with the ability to quickly learn and adapt to new systems and software.Ethical use of artificial intelligence tools to assist in efficient task completion and process design.Clear, professional written and verbal communication with attorneys, paralegals, and business partners.Sound judgment and discretion in handling privilege, confidential, and sensitive information.Proactive, detail-oriented approach to administrative and operational tasks.Strong customer-service orientation and responsiveness to internal requests.Adaptability and comfort managing shifting priorities in a fast-paced environment.Humble, hungry, and smart team player who takes initiative and follows through independently.Job QualificationsHigh School Diploma or GED required; Associate's Degree preferred2+ years of general office or administrative experience required; experience within a legal, corporate, or professional services environment preferredHumble, hungry, and smart team player who takes initiative and follows through independently, requiredBasic understanding of privilege, confidentiality, and discretion in handling sensitive information, requiredStrong verbal and written communication skills, with the ability to interact professionally with attorneys, paralegals, business partners, and outside vendors, requiredStrong organizational skills and attention to detail, with the ability to manage multiple priorities and meet deadlines, requiredProficiency with standard office technology, including Microsoft 365 (Outlook, SharePoint, Teams, Word, Excel, PowerPoint), Docusign, and video conferencing platforms, required; proficiency with Smartsheet, AI tools (e.g., Claude, Microsoft Copilot) and a basic understanding of matter intake or matter management systems (e.g., LawVu), preferred.Comfortable managing physical mail, shipping, and general office logistics, requiredExperience supporting expense or invoice processing, preferredA bility to work effectively both independently and as part of a team, requiredAbility to acknowledge and comply with all corporate policies and procedures, requiredLocation Requirement:This position is based in Tempe, Arizona, with in-office attendance required 4 days per week (Monday-Thursday). Fridays are optional remote workdays.Physical RequirementsIn-Office Environment: Must be able to work in a busy, crowded, and loud office with frequent distractions and interruptionsMust be able to collaborate in-person with occasional impromptu in-person meetingsOffice Conditions: Adaptability to typical office conditions, which may include exposure to air conditioning, heating, artificial lighting, and varying noise levelsMobility : Ability to sit, stand, reach, twist, stretch, and work at a desk for long stretches. Must be able to occasionally move or lift office items up to 25 poundsHearing Requirements: Hearing must be sufficient or correctable to ensure clear understanding of spoken information, including participating in virtual meetings and phone calls. Use of hearing aids or other assistive devices is acceptable if needed.Reading and Writing Proficiency: Ability to read and write in English is essential for processing documents, drafting reports, and following up on necessary actions. Proficiency in written communication is required to handle job-related tasks effectively.Vision Requirements: Vision must be adequate or correctable to perform essential job duties, such as reading documents on a computer screen and using other visual tools. Use of corrective lenses or other measures to meet visual requirements is expected if needed.Technology Proficiency: Must be proficient in operating a computer and other office productivity tools such as printers, scanners, and collaboration software.Effective Communication: Must possess strong verbal and written communication skills to interact effectively with team members, clients, and other stakeholders via email, video conferencing, and other in office communication tools.Compensation:DOEIf you like wild growth and working in a unique and fun environment, surrounded by positive community, you'll enjoy your career with us!