Legal Coordinator

OrthoArizona; Phoenix (AZ); On-site; USD 48,000 - 72,000; Full time

Job summary

OrthoArizona is seeking a Legal Coordinator to support its medico-legal department, coordinating IMEs and MRRs, managing case documentation and schedules, and ensuring timely handling of all activities. The role requires meticulous attention to detail and the ability to prioritize deadlines in a fast-paced healthcare setting.

The ideal candidate will manage calendars for legal work, perform conflict checks, liaise with attorneys, physicians, and paralegals, and maintain accurate records while

Qualifications

• Attention to detail and high accuracy
• Excellent organizational and time-management skills
• Ability to manage high-volume workload in fast-paced environment
• Strong critical thinking and problem-solving
• Professional written and verbal communication
• Discretion handling confidential information

Responsibilities

• Coordinate and manage incoming medico-legal cases, primarily IMEs and MRRs
• Conduct and document conflict checks to ensure compliance with legal requirements
• Schedule and manage physician calendars for legal work including IMEs, MRRs, depositions, and trial testimony
• Collect and track required case documentation from attorneys or paralegals
• Track and manage medical records, imaging, and supporting documentation for each case
• Monitor case progression to ensure timely delivery and deadlines
• Coordinate logistics for depositions, hearings, and trial appearances
• Track payments, billing, and case status for reporting
• Serve as liaison between attorneys, paralegals, physicians, and internal teams
• Maintain organized records of medico-legal cases and activities
• Ensure compliance with policies and regulations

Education

Bachelor's Degree

Job description

The Legal Coordinator supports the medico-legal department by coordinating legal workflows, managing physician involvement in independent medical exams (IMEs) and medical record reviews (MRRs), and ensuring timely, accurate handling of all case-related activities. This role requires strong attention to detail, excellent organizational skills, and the ability to effectively prioritize competing deadlines in a fast-paced healthcare environment.

Key Responsibilities

• Coordinate and manage incoming medico-legal cases, primarily IMEs and MRRs
• Conduct and document conflict checks to ensure compliance with legal and organizational requirements
• Schedule and manage physician calendars for legal work, including IMEs, MRRs, depositions, and trial testimony
• Collect and track required case documentation, including purpose letters from attorneys or paralegals
• Track and manage medical records, imaging, and supporting documentation for each case
• Monitor case progression to ensure all required materials are received, reviewed, and completed within deadlines
• Coordinate logistics for depositions, hearings, and trial appearances as needed
• Track payments, billing, and case status to support accurate financial and operational reporting
• Serve as a liaison between attorneys, paralegals, physicians, and internal teams
• Maintain organized and accurate records of all medico-legal cases and related activities
• Ensure all work is completed in compliance with organizational policies and applicable regulations

Required Skills & Competencies

• Strong attention to detail with a high level of accuracy
• Excellent organizational and time management skills, with the ability to prioritize multiple deadlines and case demands
• Ability to manage a high-volume workload in a fast-paced environment
• Strong critical thinking and problem-solving skills
• Professional written and verbal communication skills
• High level of discretion when handling confidential and sensitive information

Customer Service Expectations

• Provide exceptional customer service to attorneys, physicians, and other contacts
• Maintain professionalism in all interactions, including time-sensitive or high-pressure situations
• Ensure timely and clear communication regarding case status and requirements

Preferred Qualifications

• Bachelor's Degree