Legal & Compliance Department - COO Office Intern

Bank of China Limited, New York Branch; New York (NY); On-site; USD 22,000 - 31,000; Full time

Job summary

Bank of China Limited, New York Branch is seeking an Administrative Assistant to support resource management, staffing administration, and vendor onboarding. The role involves handling system access, record retention, and daily operations including invoice processing and expenditure tracking.

The ideal candidate will possess strong skills in Excel, Word, PowerPoint, and Outlook, with excellent attention to detail and documentation quality.

Qualifications

• Excellent technical skills in Excel, Word, PowerPoint and Outlook.
• Attention to detail and high accuracy in tasks.
• Strong writing skills; bilingual preferred (English and Mandarin).

Responsibilities

• Assist with resource management and staffing administration.
• Handle third-party vendor management and onboarding.
• Prepare reports and support cross-department projects.
• Manage daily operations including invoicing and expense tracking.

Skills

Attention to detail

Strong writing skills

Bilingual English/Mandarin

Tools

Excel

Word

PowerPoint

Outlook

Job description

Introduction

Established in 1912, Bank of China is one of the largest banks in the world, with over $3 trillion in assets and a footprint that spans more than 60 countries and regions. Our long-term outlook, institutional weight and global breadth provide our clients with a stable and reliable financial partner, whether in Corporate or Personal Banking or our Trade Services, Commodities, Financial Institutions and Global Markets lines of business.

Overview

Assist with resource management, staffing administration, third-party vendor management, reporting, and others.

Responsibilities

Job responsibilites include but are not limited to:

• Resources management – fixed assets related, including purchase, write off, replacement, annual check, relocation, etc.
• Staffing administration – attendance review, job desription, performance evaluation related tasks.
• ID/access administration – system access/ID management, record retention, subscription, etc.
• Daily operation – invoice payment, expenditure tracking, RFIs, event assistant, etc.
• Third party vendor management – coordinate and facilitate vendor onboarding, exit, ongoing monitoring and other related requests.
• Reporting – help to prepare reports as needed and participate in special projects and other duties as assigned.
• Others – ad hoc projects to facilitate cross-departments communication and collaboration.

Qualifications

• Excellent technical skills, specifically Excel, Word, PowerPoint, and Outlook
• Attention to detail
• Strong writing skills
• Bilingual preferred (English and Mandarin)

Pay Range

USD $19.00 - USD $19.00 /Hr.