Legal & Compliance Department - COO Office Intern

Bank of China USA; New York (NY); On-site; USD 22,000 - 31,000; Full time

Job summary

Bank of China USA is seeking a detail-oriented staff assistant to support resource management, staffing administration, and third-party vendor coordination in our New York operations. This role emphasizes accuracy, organization, and clear communication across teams.

Daily duties include managing fixed assets processes, review of attendance data, preparing routine reports, and assisting in onboarding vendors.

Qualifications

• Excellent technical skills with Excel, Word, PowerPoint, and Outlook.
• Attention to detail.
• Strong writing skills.
• Bilingual preferred (English and Mandarin).

Responsibilities

• Resource management – fixed assets lifecycle tasks such as purchase, write-off, replacement, annual check, relocation.
• Staffing administration – attendance review, job descriptions, performance evaluation related tasks.
• ID/access administration – system access/ID management, record retention, subscription, etc.
• Daily operation – invoice payment, expenditure tracking, RFIs, event assistant, etc.
• Third party vendor management – coordinate and facilitate vendor onboarding, exit, ongoing monitoring and other related requests.
• Reporting – help to prepare reports as needed and participate in special projects and other duties as assigned.
• Others – ad hoc projects to facilitate cross-departments communication and collaboration.

Skills

Excel

Word

PowerPoint

Outlook

Attention to detail

Strong writing skills

Bilingual (English & Mandarin)

Job description

Established in 1912, Bank of China is one of the largest banks in the world, with over $3 trillion in assets and a footprint that spans more than 60 countries and regions. Our long-term outlook, institutional weight and global breadth provide our clients with a stable and reliable financial partner, whether in Corporate or Personal Banking or our Trade Services, Commodities, Financial Institutions and Global Markets lines of business.

Overview

Assist with resource management, staffing administration, third-party vendor management, reporting, and others.

Responsibilities

• Resources management – fixed assets related, including purchase, write off, replacement, annual check, relocation, etc.
• Staffing administration – attendance review, job desription, performance evaluation related tasks.
• ID/access administration – system access/ID management, record retention, subscription, etc.
• Daily operation – invoice payment, expenditure tracking, RFIs, event assistant, etc.
• Third party vendor management – coordinate and facilitate vendor onboarding, exit, ongoing monitoring and other related requests.
• Reporting – help to prepare reports as needed and participate in special projects and other duties as assigned.
• Others – ad hoc projects to facilitate cross-departments communication and collaboration.

Qualifications

• Excellent technical skills, specifically Excel, Word, PowerPoint, and Outlook
• Attention to detail
• Strong writing skills
• Bilingual preferred (English and Mandarin)

Pay Range

Actual salary is commensurate with candidate’s relevant years of experience, skillset, education and other qualifications.

USD $19.00 - USD $19.00 /Hr.