Legal Bookkeeper and Office Administrator

Mill Creek Law; Mill Creek (WA); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

401(k) Plan with Employer Contribution

Paid holidays (10 total)

Flexible paid time off starting at 10 days annually

Paid Sick Leave

Casual Fridays

Job summary

Mill Creek Law is seeking a Bookkeeper and Office Administrator for managing its billing and trust accounting systems. The role requires over 2 years of experience in a legal environment and strong organizational and interpersonal skills. Key responsibilities include managing TABS3 Billing software, coordinating with external bookkeeping services, and assisting legal assistants. The position offers a competitive salary between $55,000 and $70,000, along with medical insurance, a 401(k) plan, and flexible paid time off.

Qualifications

• 2+ years’ experience in a fast-paced legal environment.
• Ability to manage multiple responsibilities effectively.
• Strong communication skills with clients and team members.

Responsibilities

• Manage billing software and client invoicing.
• Handle IOLTA Trust accounting and client accounts.
• Prepare and coordinate deposits for accounts.
• Coordinate with outside bookkeeping services.
• Track internal receipts for attorneys.
• Perform office administration duties.
• Assist legal assistants with overflow work.
• Provide backup support for office functions.

Skills

Interpersonal skills

Initiative

Organization

Professionalism

Proficiency in Quickbooks

Proficiency in TABS3 Billing Software

Microsoft Office Suite

Adobe Acrobat

Tools

TABS3 Billing Software

Quickbooks

Microsoft Office Suite

Adobe Acrobat

Job description

Mill Creek Law is looking to add a bookkeeper and office administrator to our team of skilled support staff. The administrator’s primary responsibilities will be managing our billing software, in-house employee hour tracking, trust account bookkeeping and coordination with outside bookkeeping support, in addition to supporting legal assistants and other staff members. Areas of responsibility will include:

• Managing TABS3 Billing software and client invoicing;
• IOLTA Trust accounting and management of individual client trust accounts as needed;
• Preparation, coordination and accounting of deposits for general and trust accounts;
• Coordination with outside bookkeeping services for bank statement review, payroll and general bookkeeping managed by outsourced bookkeeper;
• Internal monthly receipt allocation tracking for attorneys;
• Office administration duties such as employee time tracking, supply ordering and new hire paperwork management;
• Assisting legal assistants with overflow work and providing backup support during periods of annual or personal leave; and
• Providing backup support for reception and office or client services functions.

Qualifications

• 2+ years’ experience in a fast-paced legal environment;
• Strong interpersonal skills and patience in communication with clients;
• Ability to take the initiative in handling projects and anticipating needs;
• High degree of organization, professionalism and dependability;
• Proficiency in Quickbooks, TABS3 Billing Software, Microsoft Office Suite, and Adobe Acrobat; and
• Must display a professional manner with clients, lawyers, paralegals and other staff members.

What We Offer

Mill Creek Law offers a competitive total compensation package with salary commensurate with experience. Expected compensation range commensurate with experience of $55,000 - $70,000 per year. Benefits including but not limited to:

• Medical Insurance;
• Vision Insurance;
• 401(k) Plan with Employer Contribution;
• Group Life;
• Paid holidays (total of 10);
• Flexible paid time off starting at 10 days a year;
• Paid Sick Leave as accrued;
• Casual Fridays;
• And more!