Legal Billing Support Assistant - Intellectual Property

Venable LLP; Chicago (IL); Remote; USD 59,000 - 65,000; Full time

Job summary

A leading law firm is seeking a Legal Billing Support Assistant for its IP Division. This role involves ensuring accurate and timely billing processes, with responsibilities including reviewing prebills, communicating with attorneys, and maintaining client billing records. The ideal candidate will have a background in legal billing, particularly in intellectual property, and will be adept at using various billing systems. This position offers the flexibility to work remotely 100% of the time and provides a competitive salary along with comprehensive benefits.

Benefits

Medical insurance

Dental insurance

Vision insurance

401(k) with firm profit share

Paid time off

Tuition reimbursement

Qualifications

• Minimum of one year of billing experience in a law firm setting required.
• Knowledge of USPTO fee schedules or client-specific fee arrangements.
• Experience with e-billing websites and bill submission processes.

Responsibilities

• Assisting with review of monthly prebills to ensure accuracy.
• Communicating with timekeepers to confirm time entries.
• Creating and maintaining custom docket reports for auditing.

Skills

Client-service orientation

Mathematical calculations

Confidentiality

Education

Billing experience in a law firm

Tools

Microsoft Office Suite

iManage

Elite

Aderant

Job description

You're looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to legal billing. That's why we're looking for a Legal Billing Support Assistant - Intellectual Property to assist the IP Division and its attorneys and clients to ensure that the monthly billing process is completed timely and accurately.

This role offers the flexibility to work remotely 100% of the time.

The ideal candidate will be responsible for...

• Assisting with review of monthly prebills to ensure that client-specific fee arrangements, USPTO fees and foreign associate fees are correct, and client/matter codes are reflected accurately.


• Communicating with timekeepers to confirm that time entries are recorded correctly for the appropriate client and matter.


• Reviewing and verifying that each prosecution action billed on the monthly prebills is accurate and complete, which involves checking the docketing system, USPTO (Patent Center/TSDR), and documents in iManage.


• Helping review monthly and value bills to check for basic grammar and spelling errors; Preparing, editing, and finalizing value bills promptly and accurately in accordance with established client and firm guidelines and as directed by legal teams.


• Verifying fixed fee amounts are accurate in accordance with client-specific fee arrangements.


• Assisting with answering questions from attorneys and business professionals regarding processing monthly bills; assist with providing information to attorneys and business professionals for responses to client billing questions as necessary.


• Creating and maintaining custom docket reports to assist with analyzing and auditing client bills.


• Assisting with client e-billing matters.

The successful candidate will demonstrate...

• Minimum of one year of billing experience in a law firm setting required, along with experience with intellectual property (IP) billing practices, terminology, and procedures.


• Knowledge of USPTO fee schedules or client-specific fee arrangements.


• Familiarity with billing/accounting systems such as Elite or Aderant; Knowledge of e-billing websites and bill submission processes.


• Ability to navigate online systems and resources, with motivation to develop new skills, including IP docketing software (e.g., Inprotech, CPi, or Anaqua) and USPTO online portals (e.g., Patent Center, TSDR, TEAS).


• Experience with Microsoft Office Suite (Excel and Outlook), required.


• Experience with a document management system such as iManage, preferred.


• Ability to perform basic mathematical and percentage calculations.


• Ability to understand accounts receivable and collection policies, procedures and controls.


• Client-service orientation with the ability to respond promptly and professionally to internal and external inquiries.


• Ability to handle confidential information with discretion, professionalism, and tact.

Pay Range for Candidates in Washington, DC

$60,000 - $67,000 per year

Pay Range for Candidates in Chicago, IL:

$59,000 - $65,000 per year

The range provided is the minimum and maximum salary that Venable in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location.

Committing your time and talent is no small matter-at Venable, we know that superior client service begins with an investment in our people. Our competitive compensation, robust benefits, and programs that support our employees' well-being, families, and futures reflect our dedication to prioritizing the whole person, not just the professional.

Venable's benefits package includes medical, dental, vision, disability, life insurance, flexible spending and healthcare savings accounts, 401(k) with firm profit share, paid time off, firm paid holidays, wellness and personal advocacy programs, family planning resources and leave programs, tuition reimbursement, and more. New employees are provided a detailed orientation to the firm's benefit offerings upon hire.

Here, we strive to offer the kind of care that radiates, from our colleagues to our clients, to our communities, so that success finds everyone.