Legal Billing Specialist - Onsite Newport Beach

Ledgent-Finance-; Costa Mesa (CA); On-site; USD 80,000 - 105,000; Full time

Job summary

Ledgent-Finance- is seeking a detail-oriented Billing Coordinator for our Newport Beach, CA office. You will manage the full billing cycle, review time entries, generate client invoices, and monitor accounts receivable in a professional services setting.

Experience in law firm or professional services environments with time-based billing is preferred. This role is onsite and requires strong Excel and accounting software proficiency.

Qualifications

• 3+ years of billing, accounts receivable, collections, or accounting experience.
• Law firm billing experience is strongly preferred.
• Bachelor's degree preferred or equivalent experience.

Responsibilities

• Manage the full billing cycle, including pre-bills, revisions, billing adjustments, and final invoice processing.
• Coordinate with professionals to review time entries, expenses, and billing requests.
• Generate and distribute client invoices accurately and on schedule.
• Monitor accounts receivable and follow up on outstanding invoices and collections.
• Process client payments and maintain accurate billing and payment records.
• Resolve billing discrepancies and respond to client inquiries regarding invoices and payments.
• Prepare aging reports and assist with collections efforts.
• Process cash receipts, deposits, and daily banking transactions.
• Perform account reconciliations and maintain accurate financial records.
• Partner with accounting leadership to improve billing processes and reporting.
• Assist with special projects and administrative accounting duties as needed.

Skills

Billing

Accounts Receivable

Timekeeping

Reconciliation

Excel

Customer Service

Education

Bachelor's degree preferred

Tools

Microsoft Excel

Accounting software

Job description

Ledgent-Finance- is seeking a detail-oriented Billing Coordinator for our Newport Beach, CA office. You will manage the full billing cycle, review time entries, generate client invoices, and monitor accounts receivable in a professional services setting.

Experience in law firm or professional services environments with time-based billing is preferred. This role is onsite and requires strong Excel and accounting software proficiency.